Accounts Payable Specialist

Marc Rutenberg Homes; Tarpon Springs (FL); On-site; USD 28,000 - 33,000; Full time

Job summary

Marc Rutenberg Homes is seeking an Accounts Payable Specialist to manage vendor invoices, payments, and related records for a construction environment. You will code invoices, verify details, and ensure timely payments while maintaining internal controls.

The role requires accuracy, organization, and the ability to work independently within a team. Collaboration with vendors and project teams is essential to support month-end close and audits.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• 4 years of accounts payable or accounting experience preferred.
• Experience with Construction, including BuilderTrend, CoConstruct, QuickBooks Online and Desktop, and Microsoft Excel.
• Strong attention to detail, organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Ability to identify discrepancies and resolve problems effectively.

Responsibilities

• Receive, review, code, and process vendor invoices.
• Verify invoices against purchase orders, contracts, receipts, and documentation.
• Enter invoices and payment information into the accounting system.
• Process checks, ACH payments, and other approved payment methods.
• Respond to vendor inquiries regarding invoices, payments, and balances.
• Reconcile vendor statements and investigate discrepancies.
• Research and resolve duplicate invoices and missing documentation.
• Maintain organized AP filing and documentation system.
• Prepare AP reports and payment schedules.
• Assist with month-end and year-end closing activities.
• Reconcile AP subsidiary records to the general ledger.
• Maintain confidentiality of financial information.
• Follow accounting policies, procedures, and internal controls.
• Assist with audits by providing requested invoices and records.
• Perform other accounting and administrative duties.

Skills

Attention to detail

Time management

Communication

Independent work

Education

Associate degree in Accounting, Finance, or related field

Tools

Excel

QuickBooks Online

QuickBooks Desktop

BuilderTrend

CoConstruct

Job description

The Accounts Payable Specialist is responsible for accurately and efficiently processing the organization’s accounts payable transactions. This position manages vendor invoices, payment processing, account reconciliations, vendor records, and related financial documentation while ensuring compliance with organizational policies and established internal controls. The Accounts Payable Specialist works closely with vendors, department managers, purchasing personnel, and the accounting team to ensure invoices are properly authorized, accurately recorded, and paid in a timely manner.

Essential Duties and Responsibilities

• Receive, review, code, and process vendor invoices.
• Verify invoices against purchase orders, contracts, receipts, and supporting documentation.
• Enter invoices and payment information accurately into the accounting system.
• Process checks, ACH payments, electronic payments, and other approved payment methods.
• Respond to vendor inquiries regarding invoices, payments, balances, and account discrepancies.
• Reconcile vendor statements and investigate discrepancies.
• Research and resolve duplicate invoices, incorrect charges, missing documentation, and payment issues.
• Maintain an organized accounts payable filing and documentation system.
• Prepare accounts payable reports and payment schedules.
• Assist with month-end and year-end closing activities.
• Reconcile accounts payable subsidiary records to the general ledger.
• Maintain confidentiality of financial, vendor, employee, and organizational information.
• Follow established accounting policies, procedures, and internal controls.
• Assist with audits by providing requested invoices, payment records, reconciliations, and supporting documentation.
• Perform other accounting and administrative duties as assigned.

Required Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 4 years of accounts payable or accounting experiencepreferred.
• Experience with Construction, to include BuilderTrend, CoConstruct, QuickBooks Online and Desktop accounting software Microsoft Office,particularly Excel.
• Strong attention to detail, organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Ability to identify discrepancies and resolve problems effectively.

Performance Measures

• Success in this position may be evaluated based on:
• Accuracy and timeliness of invoice processing.
• Accuracy of vendor account reconciliations.
• Compliance with internal controls and approval procedures.
• Responsiveness to vendor and internal inquiries.
• Organization and completeness of AP documentation.
• Ability to identify and resolve discrepancies.

Physical/Work Requirements

• Ability to work for extended periods using a computer and telephone.
• Ability to sit, stand, walk, and perform routine office activities.
• Ability to handle and organize paper and electronic financial records.
• Ability to communicate effectively with employees, vendors, and management.

Starting pay $20.00 an hour.

THIS IS NOT A REMOTE POSITION