Accounts Payable Representative

Quikrete; Calera (AL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive wages

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability insurance

Paid vacation

401K

Job summary

Quikrete Heavy Construction Materials in Calera, Alabama is seeking an Accounts Payable Specialist to manage outgoing payments and ensure vendors are paid accurately and on time. This is a work-from-office, five days a week position.

Key duties include receiving and verifying invoices, performing three-way matching, reconciling statements, and supporting month-end close while maintaining organized records and compliance with company policies.

Qualifications

• High School Diploma or GED required.
• 1-2 years of office administrative experience preferred.
• Proficient with Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and accuracy in data entry.

Responsibilities

• Process and verify invoices and ensure timely vendor payments.
• Perform three-way matching of PO, receipt, and invoice; resolve discrepancies.
• Support month-end close and reconcile supplier statements.
• Maintain organized AP records and respond to vendor inquiries.
• Communicate with operations and purchasing teams to resolve issues.

Skills

Attention to detail

Verbal and written communication

Microsoft Office

Multi-tasking

Education

High School Diploma/GED

Job description

We are looking for an ACCOUNTS PAYABLE SPECIALIST to join our team in our Calera, Alabama. As an Accounts Payable Specialist with Quikrete Heavy Construction Materials, you will be responsible for managing outgoing payment processing and ensuring vendors are paid accurately and on time.
Please note, this is a work from office 5 days a week position.
Why apply?

• Competitive wages.
• Company provided benefits: Medical, Dental, Vision, Company paid life and disability benefits, paid vacation, and 401K.

About The Role

• Receive raw materials, verifying quantities and condition against purchase orders and delivery documentation.
• Accurately record all incoming materials in the inventory system in a timely manner.
• Support month-end procedures in reconciling inventory discrepancies by comparing physical counts to system records.
• Support inventory accuracy through cycle counts, audits, and ongoing monitoring of stock levels.
• Maintain clear communication with operations and purchasing teams to ensure timely receiving and resolution of discrepancies.
• Maintain organized and accurate records of all receiving and inventory transactions and ensure proper storage and labeling of materials.
• Ensure compliance with company policies, safety standards, and regulatory requirements.
• Provide support in monitoring the AP inbox and maintaining organized accounts payable record.
• Review, code, and process standard voucher services/parts invoices in the accounting system, ensuring accuracy and completeness.
• Perform three-way matching of purchase orders, receipts, and invoices in services/parts tracking system; escalate discrepancies as needed.
• Reconcile processed transactions and vendor statements; investigate and resolve differences.
• Support month-end close by preparing AP accruals for review and approval.
• Assist with vendor maintenance and communications, with all changes subject to management approval.
• Maintain electronic files of invoices and supporting documentation and provide tax exemption forms when required.
• Submit invoice batches for review and approval prior to payment processing.
• Protect confidential information and perform other duties as assigned.

Ability, Skills & Knowledge

• High School Diploma/GED
• 1-2 years of office administrative experience
• Proficient in Microsoft office programs
• Strong attention to detail
• Ability to effectively communicate verbally and in writing
• Must display good employability skills (attendance, job performance, attitude, willingness to work, etc.)
• Able to multi-task and provide support to the organization as needed
• Flexibility in job duties and willingness to help others

About YouWe Require:

• High School Diploma required, some college coursework in accounting preferred.
• Basic knowledge of Microsoft Excel, Word, and Outlook.
• Good organizational and communication skills.
• Strong problem-solving skills.
• Good interpersonal and customer relation skills.

About UsEach day brings new challenges, and we make sure you are prepared for it all. Our dedication to continual improvement and hands-on training ensures you are ready for the many new experiences and challenges that you will face.

We Offer

• A friendly and team-oriented work environment, with a supportive management team.
• Hands-on training for our employees and opportunities for advancement.
• A company dedicated to continuous improvement.