Accounts Payable Supervisor

First Legal Support Services LLC; Alabama; On-site; USD 70,000 - 85,000; Full time

Job summary

First Legal Support Services LLC is seeking an Accounts Payable Supervisor to oversee the accounts payable function in Alabama. This role involves managing a team of AP specialists, ensuring accurate and timely processing of invoices, and maintaining vendor relationships.

The ideal candidate will have 5+ years of accounts payable experience, including supervisory experience, and proficiency in ERP systems. This position offers a full-time schedule from Monday to Friday with remote work options.

Qualifications

• 5+ years of accounts payable experience, including 1-2 years in a supervisory or lead capacity.
• Experience in a high-volume accounts payable environment.
• Strong working knowledge of AP processes and vendor management.

Responsibilities

• Oversee end-to-end accounts payable processing including invoice receipt and payment disbursement.
• Manage weekly check and wire payment runs.
• Resolve vendor disputes and escalated payment inquiries.

Skills

Accounts payable management

Vendor management

Month-end close procedures

Data analysis

Communication skills

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business

Tools

ERP systems (NetSuite preferred)

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Supervisor

Full Time Clerical Alabama

5 days ago Requisition ID: 1332

Salary Range: $70,000.00 To $85,000.00 Annually

Position Summary

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the accounts payable function, ensuring accurate and timely processing of vendor invoices, employee expense reimbursements, and payment disbursements. This role supervises a team of AP specialists, maintains strong vendor relationships, enforces internal controls, and drives process efficiency in alignment with company financial policies.

The position plays a key role in supporting month-end close activities, audit readiness, and working capital management through disciplined AP operations and continuous process improvement.

Essential Duties and Responsibilities

• Oversee end-to-end AP processing including invoice receipt, coding, approval routing, and payment disbursement.
• Manage weekly and off-cycle check, ACH, and wire payment runs.
• Maintain vendor master data including onboarding, W-9 collection, and banking information updates.
• Monitor AP aging and ensure liabilities are recorded and settled within agreed terms.
• Resolve vendor disputes and escalated payment inquiries professionally and promptly.
• Oversee employee expense report review and reimbursement processing in compliance with company T&E policy.
• Ensure proper sales and use tax treatment on applicable vendor invoices.
• Lead AP-related month-end close activities including accruals, cutoff review, and GL reconciliations.
• Prepare and review AP subledger-to-GL reconciliations and resolve variances.
• Support the preparation of cash disbursement forecasts and working capital reporting.
• Produce AP performance metrics including invoice cycle time, aging analysis, and vendor payment compliance.
• Assist with internal and external audit requests related to the AP function.
• Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability.
• Enforce internal controls over the procure-to-pay cycle in accordance with company policy.
• Support ERP system enhancements, automation initiatives, and AP-related system configurations.
• Maintain and update AP policies, procedures, and desk documentation.

Job Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 5+ years of accounts payable experience, including 1–2 years in a supervisory or lead capacity
• Experience in a high-volume, AP environment
• Professional services, legal services, or project-based billing environment experience preferred
• Strong working knowledge of AP processes, vendor management, and month-end close procedures
• Experience with ERP systems (NetSuite preferred) and AP automation tools (Ramp preferred)
• Proficiency in Microsoft Excel; experience with reporting and data analysis
• Excellent verbal and written communication skills
• Highly organized with strong follow-up discipline and attention to detail

Schedule/Locations

• Schedule: Monday-Friday 8:00am-5:00pm
• Remote