Accounts Payable & Reconciliation Specialist 401K + PTO

Sheehan Family Companies; Kingston (MA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Annual Merit Increases

Comprehensive benefits package after 3

Paid Time Off – Vacation and Holidays

401K Savings Plan with company match

Supplemental Plans: Life Insurance,Dis

Job summary

Sheehan Family Companies is seeking a Reconciliation & Accounts Payable Specialist to manage daily billing reconciliation and AP processing in Kingston, MA. You will handle intercompany and freight invoices, post to Edgar, and support weekly AP cycles.

The role emphasizes accuracy, timely reporting, and collaboration with inventory and finance teams. Monday–Friday, with shift alignment to the office schedule, and a comprehensive benefits package after onboarding.

Qualifications

• Associate’s degree required; accounting coursework preferred.
• 1–2 years of clerical, AP, or accounting support experience.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and analytical skills.
• Excellent verbal and written communication.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process and post intercompany, freight, and cooperative invoices for payment.
• Scan AP invoices into Edgar software.
• Support weekly AP check runs.
• Research and resolve un-vouched purchase order issues with AP and inventory.
• Perform daily reconciliation and posting of billing invoices.
• Match invoices by load to warehouse unloading reports.
• Scan billing invoices into Edgar software.
• Collate and file billing invoices.
• Assist with daily and monthly balance sheet reconciliations.
• Investigate and resolve reconciling items.

Skills

Attention to Detail

Analytical Skills

Verbal & Written Communication

Multitasking / Prioritization

Education

Associate's degree in Accounting or related field

Accounting coursework or experience

Tools

Edgar

Microsoft Office

Excel

Job description

Sheehan Family Companies is seeking a Reconciliation & Accounts Payable Specialist to manage daily billing reconciliation and AP processing in Kingston, MA. You will handle intercompany and freight invoices, post to Edgar, and support weekly AP cycles.

The role emphasizes accuracy, timely reporting, and collaboration with inventory and finance teams. Monday–Friday, with shift alignment to the office schedule, and a comprehensive benefits package after onboarding.