Accounts Payable & Recon Specialist

Sheehan Family Companies; Kingston (MA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Annual Merit Increases

Comprehensive benefits package after 3

Paid Time Off – Vacation and Holidays

401K Savings Plan with company match

Supplemental Plans: Life Insurance,Dis

Job summary

Sheehan Family Companies is seeking a Reconciliation & Accounts Payable Specialist to manage daily billing reconciliation and AP processing in Kingston, MA. You will handle intercompany and freight invoices, post to Edgar, and support weekly AP cycles.

The role emphasizes accuracy, timely reporting, and collaboration with inventory and finance teams. Monday–Friday, with shift alignment to the office schedule, and a comprehensive benefits package after onboarding.

Qualifications

• Associate’s degree required; accounting coursework preferred.
• 1–2 years of clerical, AP, or accounting support experience.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and analytical skills.
• Excellent verbal and written communication.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process and post intercompany, freight, and cooperative invoices for payment.
• Scan AP invoices into Edgar software.
• Support weekly AP check runs.
• Research and resolve un-vouched purchase order issues with AP and inventory.
• Perform daily reconciliation and posting of billing invoices.
• Match invoices by load to warehouse unloading reports.
• Scan billing invoices into Edgar software.
• Collate and file billing invoices.
• Assist with daily and monthly balance sheet reconciliations.
• Investigate and resolve reconciling items.

Skills

Attention to Detail

Analytical Skills

Verbal & Written Communication

Multitasking / Prioritization

Education

Associate's degree in Accounting or related field

Accounting coursework or experience

Tools

Edgar

Microsoft Office

Excel

Job description

L. Knife
35 Elder Avenue
Kingston, MA 02364, USA

• Pay or shift range: $23 USD to $27 USD
  The estimated range reflects the budgeted amount for this position. Final offers will be based on several factors, including skills, experience, qualifications, location, and other job-related considerations, in accordance with applicable pay transparency laws.

Description

The Reconciliation & Accounts Payable Specialist supports the office team by accurately and efficiently managing daily billing reconciliation and accounts payable processing. This role plays a critical part in ensuring financial integrity, resolving discrepancies, and supporting smooth office operations.

Essential Duties and Responsibilities

Accounts Payable

• Process and post intercompany, freight, and cooperate invoices for payment
• Scan AP invoices into Edgar software
• Support weekly AP check runs
• Research and resolve un-vouched purchase order issues in collaboration with AP and the inventory department
• Perform daily reconciliation and posting of billing invoices
• Match invoices by load to warehouse unloading reports
• Scan billing invoices into Edgar software
• Collate and file billing invoices
• Assist with daily and monthly balance sheet reconciliations
• Investigate and resolve reconciling items

Additional Responsibilities

• Prepare and post daily auto-posting worksheets for sales and inventory transactions
• Provide coverage for receptionist, accounts payable, and accounts receivable as needed

General Office Support

• Maintain a working knowledge of all office roles to provide backup as needed
• Provide support across the office and assist with other duties as assigned

Qualifications & Requirements

• Associate’s degree required; coursework or experience in Accounting preferred
• 1-2 years of experience in a clerical, AP, or accounting support role preferred
• Working Hours: Monday thru Friday 6:00 am – 3:00 pm
• Overtime when appropriate
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and analytical skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines

Core Competencies

• Attention to Detail
• Problem Solving & Initiative
• Software Proficiency (Excel, Edgar, Microsoft Office)

Physical Demands & Work Environment

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of standard office equipment (computers, phones, scanners)
• Occasional lifting of up to 25 pounds (files, boxes, etc.)
• Fast-paced, team-oriented work environment

Additional Benefits

• Annual Merit Increases: Eligible for consideration based on performance and company guidelines
• Comprehensive benefits package available after 90 days of employment
• Paid Time Off – Vacation and Holidays
• 401K Savings Plan with a company match
• Supplemental Plans: Life Insurance, Disability, and Legal & Identity Protection

EEO Statement

Sheehan Family Companies is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, gender, sexual orientation, religion, age, disability status, or veteran status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.