Accounts Payable & Receivable Coordinator

RSM; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

RSM, a Charlotte-based experiential marketing agency, is seeking an Accounting Coordinator to handle day-to-day accounting, with emphasis on AP/AR, vendor and client invoicing, and supporting billing and month-end close. The role thrives in a fast-paced, collaborative environment and requires detail orientation.

The ideal candidate has 1–3 years of accounts payable/receivable experience and proficiency in QuickBooks Online, Ramp, and ADP. Strong integrity and communication skills are essential.

Qualifications

• Associate degree preferred; equivalent experience considered.
• 1–3 years in AP/AR, bookkeeping, or related accounting support.
• Experience with QuickBooks Online, Ramp, ADP or similar software.
• Demonstrates integrity, discretion with confidentialfinancial information.
• Proficiency with Microsoft Office.

Responsibilities

• Process vendor invoices with correct coding, documentation, and approvals.
• Process vendor payments following established procedures.
• Maintain AP records and vendor information.
• Assist with vendor setup and inquiries.
• Prepare and distribute client invoices; maintain AR records.
• Track receivables and follow up on past-due balances.
• Record client payments and resolve discrepancies.
• Assist with bank reconciliations and vendor statement reconciliations.
• Maintain organized financial records and supporting docs.
• Support month-end/year-end close with leadership and partners.
• Assist with expense reporting and corporate card reconciliation.
• Provide general administrative and accounting support.
• Handle special projects as assigned.

Skills

Communication skills

Attention to detail

Time management

Education

Associate degree in accounting or related field

Tools

QuickBooks Online

Ramp

ADP

BambooHR

Asana

Job description

RSM, a Charlotte-based experiential marketing agency, is seeking an Accounting Coordinator to handle day-to-day accounting, with emphasis on AP/AR, vendor and client invoicing, and supporting billing and month-end close. The role thrives in a fast-paced, collaborative environment and requires detail orientation.

The ideal candidate has 1–3 years of accounts payable/receivable experience and proficiency in QuickBooks Online, Ramp, and ADP. Strong integrity and communication skills are essential.