Accounting Coordinator

RSM; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

RSM, a Charlotte-based experiential marketing agency, is seeking an Accounting Coordinator to handle day-to-day accounting, with emphasis on AP/AR, vendor and client invoicing, and supporting billing and month-end close. The role thrives in a fast-paced, collaborative environment and requires detail orientation.

The ideal candidate has 1–3 years of accounts payable/receivable experience and proficiency in QuickBooks Online, Ramp, and ADP. Strong integrity and communication skills are essential.

Qualifications

• Associate degree preferred; equivalent experience considered.
• 1–3 years in AP/AR, bookkeeping, or related accounting support.
• Experience with QuickBooks Online, Ramp, ADP or similar software.
• Demonstrates integrity, discretion with confidentialfinancial information.
• Proficiency with Microsoft Office.

Responsibilities

• Process vendor invoices with correct coding, documentation, and approvals.
• Process vendor payments following established procedures.
• Maintain AP records and vendor information.
• Assist with vendor setup and inquiries.
• Prepare and distribute client invoices; maintain AR records.
• Track receivables and follow up on past-due balances.
• Record client payments and resolve discrepancies.
• Assist with bank reconciliations and vendor statement reconciliations.
• Maintain organized financial records and supporting docs.
• Support month-end/year-end close with leadership and partners.
• Assist with expense reporting and corporate card reconciliation.
• Provide general administrative and accounting support.
• Handle special projects as assigned.

Skills

Communication skills

Attention to detail

Time management

Education

Associate degree in accounting or related field

Tools

QuickBooks Online

Ramp

ADP

BambooHR

Asana

Job description

About Us

RSM is a 30-year-old Charlotte-based experiential marketing agency specializing in retail events, shopper marketing, consumer promotions, and live brand experiences. We strive to create and develop campaigns that connect consumers and brands through meaningful experiences and flawless execution.

Job Overview

The Accounting Coordinator supports RSM’s day-to-day accounting operations, with a primary focus on accounts payable and accounts receivable. This role is responsible for processing financial transactions, maintaining accurate records, supporting billing and collections, and providing general accounting support to the organization.
The ideal candidate would consider themselves adaptable and detail-oriented. They thrive in a fast-paced, collaborative environment and seek out opportunities to learn and build new skills.

Responsibilities & Duties

• Process vendor invoices and ensure appropriate coding, documentation, and approvals are obtained
• Prepare and process vendor payments in accordance with established procedures
• Maintain accurate accounts payable records and vendor information
• Assist with vendor setup and respond to routine vendor inquiries
• Prepare and distribute client invoices and maintain accurate accounts receivable records
• Track outstanding receivables and follow up on past-due balances
• Record and apply client payments and assist with resolving payment discrepancies
• Assist with bank and account reconciliations
  
• Assist with reconciling vendor statements and account discrepancies
• Maintain accurate and organized financial records and supporting documentation
• Assist with month-end and year-end close activities in coordination with leadership and external accounting partners as needed
• Support shared-services billing and other recurring accounting activities
• Assist with expense reporting, corporate card reconciliation, receipt tracking, and transaction coding
• Provide general administrative and accounting support to the organization
• Assist with special projects and perform additional duties as assigned

Requirements

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered
• 1-3 years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting support role required
• Experience with QuickBooks Online, Ramp, ADP, or similar accounting, expense management, and payroll software required
• Demonstrates a high level of integrity, professionalism, discretion, and sound judgment when handling confidential financial information and company funds
• Familiarity with BambooHR, Asana, or similar platforms preferred
• Proficiency with Microsoft Office applications
• Basic understanding of accounting principles and AP/AR processes
• Strong attention to detail and commitment to accuracy, accountability, and following established financial procedures
  
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills