Accounts Payable & Receivable Coordinator

Rsm-; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

RSM, a Charlotte-based experiential marketing agency, is seeking an Accounting Coordinator to support daily accounting operations with emphasis on AP/AR, invoicing, and financial record-keeping. The role requires accuracy, discretion, and a collaborative approach.

The ideal candidate will adapt quickly, handle multiple priorities, and contribute to month-end close with leadership and external partners. This position offers growth within a dynamic, fast-paced environment in Charlotte.

Qualifications

• Associate degree or equivalent in accounting/related field preferred.
• 1–3 years in accounts payable/receivable or accounting support.
• Experience with QuickBooks Online, Ramp, ADP, or similar software.
• Demonstrates integrity, professionalism, discretion with confidential information.
• Familiarity with BambooHR, Asana preferred.
• Proficient in Microsoft Office applications.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Process vendor invoices with proper coding and approvals.
• Process vendor payments per procedures.
• Maintain AP records and vendor data.
• Assist with vendor setup and routine inquiries.
• Prepare and distribute client invoices; maintain AR records.
• Track receivables and follow up on past-due balances.
• Record client payments and resolve discrepancies.
• Assist with bank and account reconciliations.
• Reconcile vendor statements and discrepancies.
• Maintain organized financial records and docs.
• Support month-end/year-end close with leadership/partners.
• Assist with shared-services billing and recurring accounting tasks.
• Assist with expense reporting and corporate card reconciliation.
• Provide general administrative and accounting support.
• Contribute to special projects and other duties.

Skills

Written and verbal communication

Attention to detail

Time management

Integrity & discretion

Education

Associate degree or equivalent

Tools

QuickBooks Online

Ramp

ADP

BambooHR

Asana

Microsoft Office

Excel

Job description

RSM, a Charlotte-based experiential marketing agency, is seeking an Accounting Coordinator to support daily accounting operations with emphasis on AP/AR, invoicing, and financial record-keeping. The role requires accuracy, discretion, and a collaborative approach.

The ideal candidate will adapt quickly, handle multiple priorities, and contribute to month-end close with leadership and external partners. This position offers growth within a dynamic, fast-paced environment in Charlotte.