Accounts Payable/Receivable & Admin Coordinator

Pacific Oil Cooler Service, Inc.; La Verne (CA); On-site; USD 36,000 - 44,000; Full time

Job summary

Pacific Oil Cooler Service, Inc. is seeking an Accounting & Administrative Coordinator to support Accounts Payable and Accounts Receivable functions and provide administrative assistance to management.

This role also helps with quality management system documentation and recordkeeping activities. The position serves as a cross-functional resource supporting Accounting, Administration, Quality, and Executive Management, handling financial transactions, vendor communications, document control, and

Qualifications

• High school diploma or equivalent.
• Minimum three years of accounting, bookkeeping, administrative, or business support experience.
• Experience with Accounts Payable and Accounts Receivable processes.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.
• Effective verbal and written communication skills.

Responsibilities

• Process vendor invoices and supporting documentation.
• Match invoices with purchase orders and receiving documents.
• Prepare weekly check runs and payment processing.
• Maintain vendor records and documentation.
• Respond to vendor inquiries and resolve discrepancies.
• Process customer invoices and receipts; monitor aging.
• Support document control and quality records maintenance.
• Provide limited administrative support to the CEO and management.

Skills

Microsoft Office

Excel

Outlook

Word

Teams

Attention to detail

Communication skills

Time management

Education

High school diploma

Associate degree in Accounting or related field

Tools

ERP systems

Accounting software

Job description

Pacific Oil Cooler Service, Inc. is seeking an Accounting & Administrative Coordinator to support Accounts Payable and Accounts Receivable functions and provide administrative assistance to management.

This role also helps with quality management system documentation and recordkeeping activities. The position serves as a cross-functional resource supporting Accounting, Administration, Quality, and Executive Management, handling financial transactions, vendor communications, document control, and