Accounts Payable Specialist

Omega Air Refueling Services, Inc; San Antonio (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits package (medical,

Job summary

Omega Aerial Refueling Services, Inc. is seeking an Accounts Payable Clerk to support day-to-day AP functions, including processing vendor invoices, maintaining vendor records, and assisting with payments.

The role collaborates with Accounting, Purchasing, Operations, and vendors to ensure accurate records and timely processing. The ideal candidate is organized, detail-oriented, and eager to develop accounting skills while working closely with cross-functional teams.

Qualifications

• 0-2 years of accounting, bookkeeping, accounts payable, or administrative experience.
• Basic Microsoft Excel and Office skills.
• Strong attention to detail and organizational skills.
• Good communication and customer service abilities.

Responsibilities

• Process vendor invoices and enter into QuickBooks.
• Match invoices to purchase orders and supporting documentation.
• Assist with weekly check runs, ACH payments, and vendor payments.
• Respond to vendor inquiries and resolve invoice discrepancies.
• Maintain organized AP records and supporting documentation.
• Assist with vendor setup and maintenance.
• Collect and maintain W-9 forms and vendor information.
• Coordinate with Purchasing to ensure vendor records are complete and accurate.
• Process employee expense reports.
• Assist with coding and tracking credit card transactions.
• Maintain supporting documentation for employee expenses and corporate card activity.
• Assist with reviewing open purchase orders and aging receipts.
• Help resolve invoice, receiving, and PO discrepancies.
• Support the closure of completed purchase orders.
• Download and maintain bank statements and accounting records.
• Process freight and shipping invoices.
• Assist with tracking vendor credits and adjustments.
• Support accounting and audit requests as needed.
• Maintain accurate electronic and paper records.

Skills

Attention to detail

Organizational skills

Communication

Education

Associate or Bachelor’s degree in Accounting/Finance/Business

Tools

QuickBooks

Excel

Job description

Omega Aerial Refueling Services, Inc. is seeking an Accounts Payable Clerk to support day-to-day AP functions, including processing vendor invoices, maintaining vendor records, and assisting with payments.

The role collaborates with Accounting, Purchasing, Operations, and vendors to ensure accurate records and timely processing. The ideal candidate is organized, detail-oriented, and eager to develop accounting skills while working closely with cross-functional teams.