AP & Admin Coordinator: Detail‑Oriented Problem Solver

ADU; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company matching

Paid Time Off

Paid Holidays

Employee Referral Program

Job summary

Appliance Distributors Unlimited (ADU) is seeking an organized Accounting & Administrative Coordinator to support our Accounting & Finance team, focusing on accounts payable, vendor invoicing, reconciliation, and month-end close. Ideal candidate is sharp with numbers, detail oriented, proactive, and comfortable contacting vendors by phone or email.

Background in accounting not required. This on-site role in Halethorpe, MD offers a collaborative team, growth opportunities, and a strong benefits

Qualifications

• Strong Excel skills and ability to analyze and reconcile data from multiple sources.
• Excellent attention to detail and accuracy.
• Strong organizational skills with ability to manage multiple tasks.
• Self-starter who takes ownership and follows through.
• Clear, professional communication with vendors by phone or email.
• Reliable and meets deadlines.

Responsibilities

• Enter and code vendor invoices accurately and on schedule using AP automation software
• Reconcile vendor statements against internal AP records; identify and resolve discrepancies
• Pull AP aging reports from our accounting system and cross-reference them against vendor-provided statements in Excel to pinpoint mismatches
• Proactively contact vendors by phone or email to resolve invoice questions, missing documentation, or payment discrepancies — without waiting to be asked
• Serve as a responsive, personable point of contact for vendors with payment inquiries
• Assist with payment runs and support month-end close processes related to AP
• Provide general administrative support to the Accounting & Finance team (filing, document organization, data entry, correspondence)
• Maintain organized, audit-ready records for vendor files and supporting documentation
• Support other accounting/finance functions as needed (expense processing, basic reporting, ad hoc projects)
• Help identify opportunities to streamline or improve existing processes

Skills

Advanced Excel

Attention to detail

Organizational skills

Self-starter

Vendor communication

Reliability

Job description

Appliance Distributors Unlimited (ADU) is seeking an organized Accounting & Administrative Coordinator to support our Accounting & Finance team, focusing on accounts payable, vendor invoicing, reconciliation, and month-end close. Ideal candidate is sharp with numbers, detail oriented, proactive, and comfortable contacting vendors by phone or email.

Background in accounting not required. This on-site role in Halethorpe, MD offers a collaborative team, growth opportunities, and a strong benefits