Accounts Payable & Payroll Clerk - QuickBooks Expert

Stanbridge; Irvine (CA); On-site; USD 33,000 - 36,000; Full time

Job summary

Stanbridge University in Irvine, CA seeks an experienced Accounting Clerk to support day-to-day accounting operations. This hands-on role focuses on accounts payable, payroll processing, purchase orders, reconciliations, and accurate financial record maintenance.

The ideal candidate has QuickBooks Desktop experience, strong Excel skills, and the ability to process, reconcile, and report financial data in a fast-paced environment. On-site work with a team-oriented campus setting.

Qualifications

• Minimum 2 years of hands-on transactional accounting experience.
• Experience processing accounts payable.
• Experience performing bank and/or account reconciliations.
• Hands-on experience using QuickBooks Desktop.
• Strong Excel skills, including formulas, lookup functions, and PivotTables.
• Working knowledge of accounting principles and general accounting processes.
• Strong numerical aptitude, accuracy, organization, and attention to detail.

Responsibilities

• Process bi-monthly payroll accurately and within established deadlines.
• Perform accounts payable functions, including reviewing invoices, processing payments, and maintaining supporting documentation.
• Process purchase orders and maintain accurate purchasing records.
• Record accounting transactions, including AP, AR, and general ledger entries.
• Perform bank, account, and financial-record reconciliations; research and resolve discrepancies.
• Maintain accurate and organized accounting records and supporting documentation.
• Use QuickBooks Desktop to enter, maintain, retrieve, and report financial information.
• Use Excel, including PivotTables, lookup functions, formulas, and reconciliation tools, to organize and analyze financial data.
• Communicate with vendors, employees, and departments to resolve invoice, payment, payroll, and account discrepancies.
• Support financial reporting, audit preparation, budgeting, forecasting, and compliance documentation as needed.
• Maintain confidentiality of payroll, employee, institutional, and financial information.
• Perform additional accounting support and special projects as assigned.

Skills

Accounts payable

Payroll processing

Purchase orders

Bank reconciliations

General ledger entries

QuickBooks Desktop

Excel

Data accuracy

Tools

QuickBooks Desktop

Microsoft Excel

Job description

Stanbridge University in Irvine, CA seeks an experienced Accounting Clerk to support day-to-day accounting operations. This hands-on role focuses on accounts payable, payroll processing, purchase orders, reconciliations, and accurate financial record maintenance.

The ideal candidate has QuickBooks Desktop experience, strong Excel skills, and the ability to process, reconcile, and report financial data in a fast-paced environment. On-site work with a team-oriented campus setting.