On-Site Bookkeeper & Office Admin: QuickBooks Expert

IPRMed; Tustin (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Retirement program

Paid time off

Sick days

Job summary

IPR Medical in Tustin, California is seeking a full-time Bookkeeper & Office Administrator to manage daily bookkeeping in QuickBooks Online and support the CEO with office tasks.

You will handle accounts payable/receivable, bank reconciliations, tax filings, and month-end close, coordinating with our CPA. This on-site role requires attention to detail, discretion with confidential data, and professional communication.

Qualifications

• 2+ years of bookkeeping experience (required).
• 2+ years of hands-on QuickBooks Online experience (required).
• Office administration experience.
• Proficiency in Microsoft Excel and Word.
• Strong attention to detail and organization.
• Clear, professional communication by phone and email.
• Discretion with confidential financial and employee information.

Responsibilities

• Handle daily bookkeeping in QuickBooks Online, including data entry and clean-up.
• Manage accounts payable and accounts receivable.
• Follow up on past-due invoices and keep collections current.
• Reconcile bank and credit card accounts monthly.
• Prepare and file quarterly sales tax returns with the State of California.
• Support month-end close, year-end preparation, and coordination with our CPA.
• Answer phones and handle mail.
• Keep the office organized and communicate with vendors.
• Assist the CEO with document preparation and special projects.

Skills

Bookkeeping

QuickBooks Online

Excel

Office Administration

Communication

Discretion

Tools

QuickBooks Online

Excel

Word

Job description

IPR Medical in Tustin, California is seeking a full-time Bookkeeper & Office Administrator to manage daily bookkeeping in QuickBooks Online and support the CEO with office tasks.

You will handle accounts payable/receivable, bank reconciliations, tax filings, and month-end close, coordinating with our CPA. This on-site role requires attention to detail, discretion with confidential data, and professional communication.