Accounts Payable & Office Operations Specialist

Naturion Management Services LLC; Columbia (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental benefits

Vision insurance

Voluntary short-term disability

Voluntary life insurance

SIMPLE IRA with 3% match

Bonuses tied to performance

Job summary

Naturion is seeking an Accounts Payable & Administrative Specialist to join our Columbia, IL office. You will manage invoices, payments, and office operations, ensuring accurate financial records and smooth daily activities for staff and guests.

You will work cross-functionally with operations and back-office teams, handle travel logistics, vendor communications, and inventory, and support reporting to leadership.

Qualifications

• Minimum three years of experience in accounts payable or related field.
• Proficiency with Excel and Microsoft Office.
• Experience with accounting and accounts payable tools/software.
• Detail-oriented with ability to multitask in a fast-paced environment.
• Ability to collaborate across cross-functional teams and manage vendor relations.
• Experience developing procedures and monitoring work processes.

Responsibilities

• Process invoices and payments, reconcile invoices, monitor expenses and AP workflows.
• Research paid invoices, generate financial reports, and maintain records.
• Coordinate logistics for meetings and travel; support events.
• Receive/ship packages for the Columbia, IL office and other locations.
• Manage daily administrative tasks: phones, mail, inbox monitoring.
• Manage breakroom inventory and office supply orders.
• Serve as point of contact for Property Manager and building vendors.
• Assist in reporting cross-functional workstreams and asset inventory.
• Execute additional tasks and projects as assigned.
• Reports to the Chief Accounting Officer.

Skills

Strong interpersonal communication

Cross-functional collaboration

Attention to detail

Vendor management

Time management

Tools

Excel

Microsoft Office

Accounts payable tools

Accounting software

Job description

Naturion is seeking an Accounts Payable & Administrative Specialist to join our Columbia, IL office. You will manage invoices, payments, and office operations, ensuring accurate financial records and smooth daily activities for staff and guests.

You will work cross-functionally with operations and back-office teams, handle travel logistics, vendor communications, and inventory, and support reporting to leadership.