Accounts Payable & Administrative Specialist

Naturion Management Services LLC; Columbia (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental benefits

Vision insurance

Voluntary short-term disability

Voluntary life insurance

SIMPLE IRA with 3% match

Bonuses tied to performance

Job summary

Naturion is seeking an Accounts Payable & Administrative Specialist to join our Columbia, IL office. You will manage invoices, payments, and office operations, ensuring accurate financial records and smooth daily activities for staff and guests.

You will work cross-functionally with operations and back-office teams, handle travel logistics, vendor communications, and inventory, and support reporting to leadership.

Qualifications

• Minimum three years of experience in accounts payable or related field.
• Proficiency with Excel and Microsoft Office.
• Experience with accounting and accounts payable tools/software.
• Detail-oriented with ability to multitask in a fast-paced environment.
• Ability to collaborate across cross-functional teams and manage vendor relations.
• Experience developing procedures and monitoring work processes.

Responsibilities

• Process invoices and payments, reconcile invoices, monitor expenses and AP workflows.
• Research paid invoices, generate financial reports, and maintain records.
• Coordinate logistics for meetings and travel; support events.
• Receive/ship packages for the Columbia, IL office and other locations.
• Manage daily administrative tasks: phones, mail, inbox monitoring.
• Manage breakroom inventory and office supply orders.
• Serve as point of contact for Property Manager and building vendors.
• Assist in reporting cross-functional workstreams and asset inventory.
• Execute additional tasks and projects as assigned.
• Reports to the Chief Accounting Officer.

Skills

Strong interpersonal communication

Cross-functional collaboration

Attention to detail

Vendor management

Time management

Tools

Excel

Microsoft Office

Accounts payable tools

Accounting software

Job description

Accounts Payable & Administrative Specialist

Naturion is focused on the union of environmental sustainability and responsible human progress. Our mission is to empower people, restore natural resources, and enhance the world we live in. We value relationships and prioritize people in all that we do. With locations across the US, we're a growing company making waves in the industry.

About the Job

Naturion has an immediate opening for an Accounts Payable and Administrative Specialist to join our team in our Columbia, IL office. We have some exciting projects in the pipeline, with more on the horizon and this position is essential in supporting the company’s growth and operational execution. The Accounts Payable and Administrative Specialist plays an essential role in ensuring smooth internal operations, process sustainability, and a positive office experience for employees and guests.

What You Will Do & Expected Outcomes

The Accounts Payable and Administrative Specialist will ensure the Columbia, IL office environment is maintained and appropriately resourced to ensure staff members have the appropriate level of workplace tools and supplies. Additionally, this position will work cross-functionally with operational and back-office departments by delivering high-quality deliverables, executing accounts payable workflows, and fulfilling other tasks and/or projects as assigned. The successful Accounts Payable and Administrative Specialist will contribute in the following significant ways:

• Process invoices & payments, reconcile invoices, monitor expenses, and execute additional duties in support of our accounts payable workflows.
• Research paid invoices, generate financial reports & statements, and maintain accurate financial records.
• Facilitate technology, schedule travel, and coordinate logistics for meetings and events.
• Receive and ship packages for the Columbia, IL office, or as requested from other locations.
• Manage and facilitate all daily, weekly, monthly, and as needed administrative tasks necessary for proper function of the Columbia, IL office (e.g., answer phone calls, respond to voicemail, sort & distribute mail, monitor resource email inboxes, etc.).
• Manage breakroom inventory.
• Check and maintain office supply inventory and order appropriate quantities of supplies as needed.
• Serve as the primary point of contact for Property Manager, building maintenance, and janitorial vendors for designated offices.
• Assist in reporting and tracking of cross-functional workstreams (e.g., fleet vehicle monitoring, fixed asset inventory, software license renewal & monitoring, etc.).
• Execute and fulfill other tasks, workstreams, and projects as assigned.
• This position reports to the Chief Accounting Officer.
• Be a Naturion ambassador in every interaction!

Ideal Candidates

• Minimum three (3) years of experience in a related field.
• Diverse educational backgrounds welcome and appreciated.
• Strong interpersonal, verbal, and written communication skills.
• Proficiency with Excel and other Microsoft Office software products.
• Proficient and experience with accounting and accounts payable tools and software.
• Proven detail orientation and the ability to thrive in a fast-paced environment where multi-tasking is critical.
• Demonstrated ability to collaborate and work in a cross-functional team environment.
• Experience developing procedures, monitoring work processes, and adherence to an approved budget.
• Proven ability to work with third-party vendors and effectively manage those vendor agreements and service agreements.

Perks to Look Forward To:

• Collaborate with a diverse team of passionate, intelligent, and fun colleagues who share our values.
• Enjoy PTO that we genuinely encourage you to take.
• Stay healthy with comprehensive Health and Dental benefits.
• Access voluntary short-term disability and voluntary life insurance programs.
• Benefit from employer-sponsored Vision and Life insurance.
• Plan for the future with our SIMPLE IRA retirement plan and 3% company match.
• Elevate your performance with raises and bonuses tied to your direct achievements and the company’s overall success.
• Compensation commensurate with experience.