Accounts Payable Office Associate - Entry Level

Balise Auto; Springfield (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Balise Auto is seeking an Accounts Payable professional to reconcile vendor statements and process payments. The role involves verifying entries, posting transactions, and ensuring discounts are obtained where possible.

You will also handle expense reimbursements and maintain accurate ledgers, requiring attention to detail and timely communication with vendors and internal teams. The ideal candidate has at least 2+ years in accounts payable, strong data entry skills, and the ability to work in a

Qualifications

• 2+ years’ experience or training in accounts payable preferred.
• Excellent data entry skills.
• Good verbal and written communication skills.
• Ability to work in a fast paced team environment.
• Detailed oriented and high level of accuracy.

Responsibilities

• Reconciles vendor statements by verifying entries and comparing system reports to balances.
• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving discrepancies.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

Skills

Data entry

Verbal communication

Written communication

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Job description

Accounts PayableThis position will be responsible for reconciling vendor statements and submitting payments to vendors.Job Description:Reconciles processed work by verifying entries and comparing system reports to balances.Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.Maintains accounting ledgers by verifying and posting account transactions.Verifies vendor accounts by reconciling monthly statements and related transactions.Environmental & Physical Requirements:While performing the duties of this job, the employee is regularly required to sit, use hands and fingers to feel and handle, reach with arms and hands, talk and hear.While performing the duties of this job, the employee may incidentally be required to stoop, kneel and crouch, lift weight or exert a force up to a maximum of 25 poundsBenefits Include:Health, dental, life and disability insurance401(k) with company matchFlexible spending accountsPaid Time-OffHigh school graduate or equivalency.2+ years’ experience or training in accounts payable preferred.Excellent data entry skillsGood verbal and written communication skillsAbility to work in a fast paced team environmentDetailed oriented and high level of accuracy