Accounts Payable Manager: Lead, Optimize & Automate

Vaco by Highspring; Dallas (TX); On-site; USD 90,000 - 115,000; Full time

Job summary

Vaco by Highspring seeks an experienced Accounts Payable Manager to lead the AP function for a multi-location organization in Dallas, TX. This hands-on role oversees invoice processing, payments, accruals, month-end close, and vendor relations, while driving automation and internal controls.

The ideal candidate has 5–8+ years in AP with at least 2 years in a supervisory capacity, and strong Excel/ERP proficiency to manage high-volume workflows and scalable processes.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5-8+ years of progressive accounts payable experience.
• Minimum of 2 years of leadership or supervisory experience.
• Strong understanding of accounts payable processes, controls, and subledger accounting within an ERP environment.
• Experience managing both internal team members and outsourced resources is preferred.
• Advanced proficiency with Microsoft Excel and financial systems.
• Experience working in high-volume, deadline-driven environments.

Responsibilities

• Lead all aspects of the accounts payable function, including invoice processing, payment execution, and month-end accrual support.
• Monitor accounts payable aging and proactively resolve aging items and outstanding issues.
• Manage invoice workflow systems to ensure timely approval, processing, and posting of transactions within the ERP system.
• Ensure accurate and timely vendor payments through electronic payment methods and other approved payment channels.
• Supervise, mentor, and develop accounts payable team members while maintaining high service levels for vendors and internal stakeholders.
• Oversee vendor onboarding, documentation, setup, and ongoing relationship management.
• Serve as a key resource for ERP and accounts payable systems, partnering with cross-functional teams and third-party providers to troubleshoot issues and improve system functionality.
• Support month-end close activities, including accruals, account reconciliations, subledger balancing, and expense review.
• Identify and implement process improvements, automation initiatives, and workflow enhancements to increase efficiency and scalability.
• Review open purchase orders and collaborate with business partners to ensure timely receipt confirmation and accurate system updates.
• Review accounts payable transactions to ensure completeness, accuracy, and compliance with company policies.
• Monitor outstanding checks and coordinate follow-up activities as needed.
• Manage the annual 1099 reporting and filing process.
• Assist with special projects and other accounting-related responsibilities as assigned.

Skills

Leadership

Analytical thinking

Communication

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP systems

Job description

Vaco by Highspring seeks an experienced Accounts Payable Manager to lead the AP function for a multi-location organization in Dallas, TX. This hands-on role oversees invoice processing, payments, accruals, month-end close, and vendor relations, while driving automation and internal controls.

The ideal candidate has 5–8+ years in AP with at least 2 years in a supervisory capacity, and strong Excel/ERP proficiency to manage high-volume workflows and scalable processes.