Accounts Payable Leader - High-Volume Ops

Vaco; Richmond (VA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Discretionary bonuses

401(k) retirement plan

Medical, dental, and vision benefits

Job summary

Vaco by Highspring is seeking an Accounts Payable Manager in Richmond, VA (onsite) to lead a fast-paced AP team in a high-volume environment. You will oversee invoice processing, vendor payments, and month-end close while driving process improvements and ensuring GAAP compliance.

The role requires a hands-on leader who can mentor staff, resolve discrepancies, and collaborate across Operations, Sales, Billing, and Customer Service.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) preferred.
• 5-7+ years of progressive accounts payable or accounting experience in a high-volume environment.
• Prior supervisory or team leadership experience required.
• Strong knowledge of AP processes, internal controls, and GAAP principles.
• Experience working with ERP systems and accounting software.
• Strong Excel skills and ability to analyze large volumes of data.
• Systems-oriented with a process improvement mindset.
• Strong communication and interpersonal skills with ability to work cross-functionally.
• Detail-oriented with strong organizational and problem-solving abilities.
• Ability to thrive in a fast-paced, deadline-driven environment.

Responsibilities

• Oversee and manage all aspects of the accounts payable function, including invoice processing, vendor payments, and disbursements.
• Lead, mentor, and develop the AP team, including training, performance management, and ongoing coaching.
• Serve as a hands-on manager, assisting with invoice processing and resolving vendor billing discrepancies as needed.
• Ensure timely and accurate processing of all payments (ACH, wire, check, expense reimbursements, and contractor payments).
• Maintain strong vendor relationships and act as the primary point of contact for payment inquiries and issue resolution.
• Partner cross-functionally with Operations, Sales, Billing, and Customer Service to resolve invoice discrepancies and improve workflows.
• Oversee and execute month-end and year-end close processes related to AP, including reconciliations, accruals, and variance analysis.
• Ensure all AP transactions comply with company policies, internal controls, and GAAP standards.
• Manage and maintain vendor records, ensuring compliance with tax reporting requirements (W-9s, 1099s).
• Identify and implement process improvements, automation opportunities, and system enhancements to increase efficiency and scalability.
• Troubleshoot escalated AP issues and partner with internal teams to resolve process breakdowns.

Skills

AP workflows

GAAP knowledge

Excel

ERP systems

data analysis

cross-functional collaboration

Education

Bachelor's degree in Accounting/Finance

Tools

ERP software

Job description

Vaco by Highspring is seeking an Accounts Payable Manager in Richmond, VA (onsite) to lead a fast-paced AP team in a high-volume environment. You will oversee invoice processing, vendor payments, and month-end close while driving process improvements and ensuring GAAP compliance.

The role requires a hands-on leader who can mentor staff, resolve discrepancies, and collaborate across Operations, Sales, Billing, and Customer Service.