Accounts Payable Manager

Vaco Recruiter Services; Lexington (KY); On-site; USD 90,000 - 110,000; Full time

Job summary

Vaco partners with a company in Lexington, KY to hire an AP Manager who can lead the accounts payable function and ensure accurate processing of invoices, expenses, and payments.

The role requires 5+ years in accounts payable with 2–3 years in supervision, strong ERP experience (SAP/Oracle/QuickBooks), and a proven ability to manage a team, optimize processes, and maintain internal controls. This on-site position is based in Lexington, KY.

Qualifications

• 5+ years of accounts payable experience with at least 2–3 years in a supervisory role.
• Proven track record managing AP processes, systems, and teams.
• Experience with ERP/accounting software (SAP, Oracle, QuickBooks) preferred.

Responsibilities

• Oversee day-to-day AP operations, ensuring accurate invoice processing and payment accuracy.
• Supervise, coach, and evaluate AP staff to maintain a high-performing team.
• Develop and maintain vendor relations and negotiate terms when appropriate.
• Ensure compliance with internal controls and accounting standards.
• Prepare AP reports and assist with month-end close.
• Oversee AP system administration and data integrity.

Skills

Accounts payable

Team management

Vendor relations

Internal controls

Financial reporting

Process improvement

Tools

SAP

Oracle

QuickBooks

Job description

Don’t let you resume get lost in the shuffle! Vaco has partnered with a company looking for an AP manager to join their team!

Key Responsibilities

• Oversee AP Operations: Manage the day-to-day operations of the accounts payable department. Ensure timely and accurate processing of invoices, expense reports, and payments. Monitor and manage the AP ledger to maintain accuracy and completeness.
• Team Management: Supervise, train, and mentor AP staff, fostering a collaborative and high-performing team environment. Conduct performance evaluations and provide feedback to team members. Coordinate workload and assignments to ensure efficient workflow.
• Vendor Relations: Establish and maintain strong relationships with vendors and suppliers. Address and resolve vendor inquiries and payment issues promptly. Negotiate payment terms and discounts with vendors when appropriate.
• Compliance and Controls: Ensure compliance with company policies, accounting standards, and regulatory requirements. Implement and maintain internal controls to safeguard company assets and ensure accurate financial reporting. Conduct regular audits and reviews of AP processes and procedures.
• Reporting and Analysis: Prepare and present accounts payable reports, including aging reports, to senior management. Analyze AP data to identify trends, discrepancies, and opportunities for process improvements. Collaborate with the finance team to support month-end and year-end closing activities.
• System Management: Oversee the maintenance and optimization of the accounts payable system. Implement system enhancements and upgrades as needed. Ensure accurate data entry and integrity within the AP system.

Experience Requirements

• 5+ years of experience in accounts payable or accounting, with at least 2-3 years in a supervisory or management role.
• Proven track record of managing AP processes, systems, and teams.
• Experience working with ERP/accounting systems (such as SAP, Oracle, QuickBooks, or other AP software) is highly preferred