Accounts Payable Manager

AppleOne Employment Services; Seattle (WA); On-site; USD 110,000 - 140,000; Full time

Job summary

AppleOne Employment Services is seeking an Interim Accounts Payable Manager to oversee day-to-day AP operations during a 12-month contract. The role leads an AP team, ensures timely invoice processing, accurate payments, and strict adherence to internal controls.

Responsibilities include managing PO and non-PO invoices, supplier inquiries, and close support for month-end. The ideal candidate has 5+ years of AP experience, hands-on leadership, and experience with Oracle or SAP ERP systems while

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive Accounts Payable experience with supervisory experience.
• Experience with high-volume AP operations and ERP systems.
• Strong end-to-end AP knowledge and internal controls.

Responsibilities

• Oversee daily AP operations including invoice processing and payment planning.
• Lead AP team, manage workload and performance metrics.
• Resolve supplier inquiries and payment discrepancies with stakeholders.
• Ensure compliance with internal controls and month/year-end close support.
• Monitor metrics and drive process improvements and automation opportunities.

Skills

Problem-solving

Organizational skills

Communication

Leadership

Prioritization

Education

Bachelor's degree

Tools

Oracle ERP

SAP ERP

Job description

The Interim Accounts Payable Manager is responsible for overseeing day-to-day Accounts Payable operations during the contract assignment, ensuring continuity of operations, timely invoice processing, accurate payments, and adherence to established financial controls and company policies.

This role provides operational leadership and hands-on management of the AP team, overseeing end-to-end invoice processing, supplier inquiries, payment activities, and issue resolution. The position will focus on maintaining service levels, addressing operational challenges, managing priorities, and identifying opportunities to improve efficiency and process consistency.

Job Title : Accounts Payable Manager

Work Location : SeaTac, WA 98158 (onsite)

Duration : 12 months contract

Key Responsibilities

1. Accounts Payable Operations

• Oversee daily AP operations, including invoice intake, processing, validation, matching, coding, approvals, and payment preparation.
• Ensure timely and accurate processing of PO and non-PO invoices in accordance with established policies and procedures.
• Monitor invoice queues, aging, exceptions, and payment deadlines to ensure timely resolution.
• Manage invoice backlogs, processing priorities, and supplier escalations.
• Ensure critical and time-sensitive supplier payments are appropriately prioritized to support airline operations.

2. Team Leadership & Operational Management

• Provide day-to-day leadership, direction, and support to AP personnel.
• Manage workload distribution, staffing coverage, and resource priorities.
• Monitor team productivity, service levels, and processing performance.
• Provide guidance on complex invoice issues, discrepancies, and escalations.
• Promote consistent application of AP procedures and internal controls.

3. Supplier & Stakeholder Management

• Oversee resolution of supplier inquiries, payment discrepancies, and outstanding invoice issues.
• Partner with Supply Chain, Treasury, Accounting, and business stakeholders to resolve invoice and payment matters.
• Maintain effective supplier relationships and ensure timely communication and follow-up.
• Support timely resolution of issues affecting critical operational suppliers.

4. Financial Controls & Accounting Support

• Ensure compliance with AP policies, approval authorities, segregation of duties, and internal controls.
• Oversee supplier master data processes and appropriate supporting documentation.
• Support month-end and year-end close activities, including AP accruals, reconciliations, and reporting.
• Assist with internal and external audit requests and ensure appropriate documentation is maintained.

5. Reporting & Process Improvement

• Monitor AP performance metrics, including invoice aging, processing cycle times, exception rates, payment timeliness, and productivity.
• Provide regular updates on AP operations, outstanding issues, and performance to management.
• Identify process inefficiencies, operational risks, and opportunities to improve accuracy and efficiency.
• Recommend practical improvements to workflows, procedures, and automation opportunities.
• Support ERP enhancements, process improvement initiatives, and transformation activities as needed.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent relevant experience preferred.
• Typically 5+ years of progressive Accounts Payable experience, including supervisory or management experience.
• Demonstrated experience managing high-volume AP operations and leading AP teams.
• Strong understanding of end-to- end invoice processing, PO and non-PO workflows, supplier management, payment processing, and internal controls.
• Experience with ERP systems such as Oracle, SAP, or similar financial platforms.
• Strong problem-solving, organizational, communication, and leadership skills.
• Ability to manage competing priorities, resolve operational issues, and work effectively in a fast-paced environment.

Preferred Qualifications

• Experience in the airline, aviation, transportation, or other complex operational industries.
• Experience managing AP operations across multiple locations, business units, or legal entities.
• Experience with ERP implementations, process improvements, and invoice automation.
• Ability to quickly assess existing processes and establish operational priorities.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.