Accounts Payable Coordinator - Precision & Vendor Mgmt

Cedar Crest, Inc.; Janesville (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

403(b) retirement plan

Paid-time off

Employee assistance program

Job summary

Cedar Crest, Inc. is seeking an Accounts Payable Coordinator to manage the organization’s AP processes. You will verify invoices, ensure proper approvals, code accurately to cost centers, and maintain compliant financial records.

You will schedule payments, resolve discrepancies, and respond to vendor inquiries. The role requires attention to detail, strong Excel and accounting software skills, and collaboration with multiple departments to close monthly activity accurately.

Qualifications

• Associate’s or bachelor’s degree in finance, accounting, or a related field preferred.
• Previous experience in an accounts payable role or similar financial position.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Strong understanding of accounting principles, financial reporting, and accounts payable processes.
• Good communication and interpersonal skills, with vendors and team members.

Responsibilities

• Invoice Processing: Review, verify, and process invoices and purchase orders, ensuring accuracy in coding to cost centers and GL accounts.
• Payment Processing: Schedule and prepare payments, resolve invoice discrepancies, and ensure timely vendor payments.
• Vendor Management: Maintain vendor files, update contact info, payment terms, and tax statuses; reconcile statements.
• Tax Compliance: Ensure W-9s, sales tax exemptions; file monthly WI DoR sales tax reports; process 1099s.
• Record Keeping: Maintain organized records of AP transactions and generate payment reports.
• Expense Reconciliation: Reconcile AP transactions and assist monthly closings; ensure correct cost center allocations.
• Billing Assistance: Support billing/receivables workflow as needed by AR Supervisor.
• Internal Controls: Ensure compliance with internal controls and procedures for AP.
• Continuous Improvement: Identify opportunities to streamline AP processes.
• Team Collaboration: Coordinate with other departments to recognize expenses in the correct period.

Skills

Numerical skills

Analytical abilities

Attention to detail

Time management

Education

Associate or Bachelor degree in finance/accounting

Tools

Excel

Accounting software

Job description

Cedar Crest, Inc. is seeking an Accounts Payable Coordinator to manage the organization’s AP processes. You will verify invoices, ensure proper approvals, code accurately to cost centers, and maintain compliant financial records.

You will schedule payments, resolve discrepancies, and respond to vendor inquiries. The role requires attention to detail, strong Excel and accounting software skills, and collaboration with multiple departments to close monthly activity accurately.