Accounts Payable Coordinator

Proficient Auto Logistics; Bound Brook (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Coordinator to enhance its finance team. This role involves managing vendor invoices, processing payments, and maintaining accurate records. The ideal candidate will thrive in a dynamic environment, demonstrating strong analytical and organizational skills. Join a forward-thinking company that values initiative and problem-solving, offering a collaborative atmosphere where your contributions will directly impact operations. If you're ready to take your career to the next level in a supportive and engaging workplace, this opportunity is perfect for you.

Qualifications

• 2+ years of accounts payable experience, preferably in public sector.
• Proficiency in Microsoft Office and accounting software.
• Strong analytical and organizational skills.

Responsibilities

• Process vendor invoices and manage payments accurately.
• Maintain vendor records and respond to inquiries promptly.
• Assist with accounts payable reporting and month-end close.

Skills

Data Entry

Invoice Processing

Vendor Management

Analytical Skills

Communication Skills

Problem Solving

Attention to Detail

Multitasking

Initiative

Spanish Speaking

Education

High School Diploma

Tools

Microsoft Office

Excel

Accounting Software

Job description

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Proficient Auto Logistics provided pay range

This range is provided by Proficient Auto Logistics. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$26.00/hr - $28.00/hr

About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired two more. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 55 terminal locations and 800 employees, a majority of whom are drivers.

We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

Job Summary

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our finance team. This position is responsible for all AP functions for one of our entities. The role is responsible for but not limited to the following:

Essential Duties And Responsibilities

• Invoice Processing: Review, verify, and process vendor invoices in the accounts payable system, ensuring accuracy and proper coding to multiple general ledgers.
• Payment Management: Prepare and process weekly/biweekly payments, including cutting checks/ACH to ensure timely disbursement.
• Credit Applications: Ensure all vendor credit applications are processed accurately and efficiently. Maintain up-to-date and precise vendor credit records.
• Vendor Management: Maintain vendor records, reconcile discrepancies, and respond to vendor inquiries professionally and promptly. The ability to research independently to drill down and find account discrepancies, identify problems, suggest viable solutions to leadership.
• Expense Reports: Audit and process employee expense reports in compliance with company policies.
• Reporting: Assist with accounts payable reporting, accruals, and month-end close processes.
• Process Improvement: Work in alignment with the company’s current process while identifying opportunities and providing recommendations to leadership for improvements to streamline accounts payable processes and enhance proficiency.
  
  
  

Requirements

• HS Diploma and 2+ years of accounts payable experience, preferably with experience in public sector.
• Data Entry/General Ledger, processing invoices, and check runs.
• Proficiency in Microsoft Office applications (including Outlook/Teams/Word); Excel skills (e.g., general sort/filters, pivot tables, VLOOKUP); and Knowledge of accounting and bookkeeping related software.
• Strong analytical, organizational, data entry and communication skills.
• Ability to manage high volumes of invoices and maintain attention to detail.
• Ability to multitask and adhere to schedules and meeting deadlines.
• Initiative-taking and solution driven individual.
• Ability to work both individually and as a part of a team.
• Spanish speaking a plus.
  
  
  

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Truck Transportation

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