Accounts Payable Coordinator

Vaco; Netcong (NJ); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Coordinator to join their dynamic team. In this role, you'll manage invoice processing, vendor communications, and job costing, ensuring accuracy and efficiency in all transactions. This position offers an excellent opportunity to work in a collaborative environment while utilizing your expertise in accounts payable. The company values diversity and provides a supportive workplace with great perks and benefits. If you have a passion for finance and a keen eye for detail, this role is perfect for you.

Qualifications

• 3+ years of experience in Accounts Payable is required.
• Experience in the construction industry is a plus.

Responsibilities

• Handle invoice processing and vendor payments.
• Maintain AP Inbox and ensure accuracy in communications.
• Reconcile vendor account statements monthly.

Skills

Accounts Payable

Job Costing

Vendor Communication

Excel

Viewpoint Vista

Strong Communication Skills

Education

High School Diploma

Associate's Degree in Accounting

Tools

Excel

Outlook

Adobe

Job description

Accounts Payable Coordinator

Job Summary -
Vaco has partnered with a Construction Company and they have an opening for an Accounts Payable Coordinator to handle invoice processing, job costing and coding, vendor payments and communications. Client is offering excellent perks and benefits. Experience with accounts payable coding is a must.

Responsibilities:

• Enter accounts payable invoices and code to proper job cost by communicating with Project Managers
• Coding invoices -- very detailed
• Maintain administrative payment functions and clerical office function within department
• Maintain AP Inbox and maintain communication to ensure accuracy
• Reconcile vendor account statements monthly
• Responsible for vendor maintenance including W-9 requests and ensuring COI's are current
• Check runs and cutting checks
• Collaborate with team members to carry out accurate transactions
• Customer service functions for vendors

Requirements/Skills:

• 3+ years of experience in Accounts Payable experience
• Experience in the construction industry with job costing is a huge plus
• Experience with A/P coding is a must as this role will handle detailed coding processes
• Viewpoint Vista software experience preferred but not required
• Excellent computer skills with Excel, Word, Outlook and Adobe
• Strong communication skills
• Able to maintain professionalism within department

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.