Accounts Payable Coordinator

EMCOR Group; Edison (NJ); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Coordinator to join their dynamic team. This role is crucial in ensuring timely processing of payable tasks, requiring strong communication skills and the ability to thrive in a fast-paced environment. With over 50 years of experience in electrical construction and telecommunications, the company offers a supportive atmosphere where your contributions will directly impact operational success. The position involves collaboration with various departments and vendors, making it an exciting opportunity for those looking to advance their career in finance. If you are organized, detail-oriented, and ready to take on new challenges, this role is perfect for you.

Benefits

Competitive salary

Benefits package

Equal Opportunity Employer

Training opportunities

Qualifications

• 7+ years of experience in accounts payable or accounting.
• Proficient in Microsoft Office, especially Excel.
• Strong organizational skills and ability to work independently.

Responsibilities

• Handle high volume PO driven and GL driven invoice processing.
• Assist with month-end close and compliance reports.
• Resolve vendor and sales tax issues efficiently.

Skills

Accounts Payable Processing

Microsoft Office (Excel)

Vendor Issue Resolution

Organizational Skills

Communication Skills

Education

Bachelor's Degree in Accounting or Finance

7+ years of experience in Accounts Payable

Tools

Viewpoint Vista Construction ERP Software

Job description

About Us

Forest Electric NJ is a subsidiary of EMCOR Group. We are proud of our position as one of New Jersey’s leading single-source electrical construction and telecommunications services suppliers. With over 50 years of expertise in data center infrastructure, healthcare, substation, financial infrastructure, structured cabling and electrical system design-build, installations and maintenance.

Summary: Forest Electric NJ is in need of an Accounts Payable Coordinator to assist the company in meeting its objectives and goals by supporting the processing of payable tasks in a timely manner. The Accounts Payable Coordinator will have contact with Forest’s Operational Management and Staff, requiring strong interpersonal communication skills both written and verbal.

Essential Duties and Responsibilities
• Experienced handling heavy volume - both PO driven and GL driven invoice processing.
• Familiar with PO matching to invoice.
• GL coding and entry of expense reports.
• Process check payments.
• Credit card processing.
• Assist with 1099 processing.
• Assist month end close.
• Scanning and obtaining proper approvals.
• Researching and resolving vendor issues, sales tax issues, and PO issues (heavy volume).
• Interact with Purchasing Dept. and other various departments as well as Vendors.
• Tax & garnish payments.
• Compliance reports.
• Journal entries.
• Various administrative duties as they arise, filing of reports, etc.
• Support the Accounts Payable Department with internal and external requests and special projects.
• Comply with all company operating policies, procedures, and safety programs as established.
• Periodic travel to our NYC office can be expected for training and additional support.
• Regular, predictable and reliable on-site attendance is an essential function of the position.

Qualifications
• Seven plus years of progressively responsible experience or substantial equivalent in accounts payable or accounting.
• Must be organized and able to thrive in a fast-paced setting with minimal supervision.
• Proficient with Microsoft Office applications. including Excel formulas and formatting.
• Experience with Viewpoint Vista Construction ERP Software highly desirable.
• Must demonstrate commitment to company values, goals and objectives.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee should expect to sit for long periods in front of a computer.
• Ability to regularly and consistently use a keyboard and mouse.

Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services.If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.