Accounts Payable Coordinator

Vaco; Flanders (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an experienced Accounts Payable Coordinator to manage invoice processing and vendor relations. This role involves entering invoices, reconciling accounts, and ensuring compliance with vendor documentation. Ideal candidates will possess strong accounting skills and experience in construction accounting, along with excellent communication and organizational abilities. Join a dynamic team where your contributions will directly impact the financial operations of a growing construction firm. If you're a self-starter who thrives in a fast-paced environment, this opportunity is perfect for you.

Benefits

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Qualifications

• Experience in construction accounting with purchase orders is preferred.
• Strong computer skills, especially in Excel and accounting software.

Responsibilities

• Enter invoices electronically and match supporting documents.
• Reconcile vendor accounts and maintain vendor documentation.

Skills

Construction Accounting Experience

Excellent computer skills with Excel, Word, Outlook and Adobe

Strong communication skills

Ability to prioritize tasks

Self-Starter

Education

4-year Accounting Degree

Tools

Viewpoint Vista

Job description

Vaco has partnered with a growing Construction company in Morris County that is looking to bring on an experienced Accounts Payable Coordinator. In this role you will be tasked with:

• Entering invoices electronically
• Match supporting documentation to invoices
• Match invoices to Purchase Orders
• Properly code to job and cost codes
• Reconcile vendor account statements monthly
• Responsible for vendor maintenance including W-9 requests and ensuring COI's are current
• Understand sales tax and properly record when entering invoices
• Communicate with vendors regarding payment status, missing information, etc.

Requirements/Skills:

• 4-year Accounting Degree preferred but not required
• Construction Accounting Experience (with PO's) preferred but not required
• Viewpoint Vista software experience preferred but not required
• Excellent computer skills with Excel, Word, Outlook and Adobe
• Strong communication skills
• Ability to prioritize tasks and handle a high-volume workload
• Self-Starter who works well under pressure and also works well in a group

If you are interested in this role, please submit your resume and someone will reach out to you.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.