Accounts Payable Clerk

Lusardi Construction Company; San Marcos (CA); On-site; USD 35,817 - 41,328; Full time

Job summary

A construction company based in San Marcos, CA is seeking an Accounts Payable Clerk. The role involves preparing and processing vendor payments, maintaining the accounts payable ledger, and resolving payment discrepancies. Candidates should have a high school diploma and 1-3 years of accounts payable experience, with strong organizational and communication skills. Competency in MS Office and accounting software is preferred. The position offers a competitive pay range of $26-$30 per hour depending on experience and qualifications.

Qualifications

• Attention to detail and ability to handle multiple tasks.
• Strong organization skills with self-motivation.
• Proficiency in bookkeeping and accounting basics.

Responsibilities

• Prepare and process payments for vendor invoices.
• Maintain and reconcile the accounts payable ledger.
• Respond to vendor inquiries and resolve discrepancies.

Skills

Attention to detail and data entry

Strong organization skills

Problem solving skills

Basic understanding of bookkeeping and accounting

Excellent communication

Interpersonal skills

Education

High school diploma, GED or equivalent

1-3 years previous accounts payable experience

Construction experience preferred

Software experience in TimberScan, Timberline

Proficiency in MS Word, Excel, MS Project and Outlook

Job description

The Accounts Payable Clerk (APC) prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. The APC reviews purchase orders, statements, and invoices to verify amounts owed. This position maintains and reconciles the accounts payable ledger, responds to vendor inquiries, and resolves any discrepancies in billings and payments.

Lusardi Construction Company offers a solid opportunity to pursue a career in the construction industry with potential for advancement. Lusardi Construction offers competitive pay and benefits, a team environment and more! This opportunity will be based in our San Marcos, CA office.

Duties/Responsibilities

• Sort/scan any invoices received via regular mail
• Import invoices from the AP email account
• Code invoices to correct Job, Cost Center, and General Ledger Account
• Scan and input preliminary lien notices
• Monthly check runs
• Credit applications
• Credit card reconciliation and entering into AP along with tracking reimbursements
• Daily input and recording of hand-check requests
• Entering new contracts from subcontractors
• Process change orders from subcontractors
• Follow up on payment/invoice inquiries
• Track invoices through approval chain
• Track unconditional releases
• Enter sub releases
• Set up new Vendors
• Request W-9’s for new vendors as needed
• Act as backup to AP as needed
• Complete once a month full cycle AP

Required Skills/Abilities

• Attention to detail and data entry
• Strong organization skills with the ability to prioritize and handle multi-tasking, work independently and remain self-motivated
• Demonstrate solid problem solving skills
• Basic understanding of bookkeeping and accounting
• Maintaining vendor relationships
• Excellent communication and interpersonal skills
• Exhibit discretion and ability to safeguard confidential information

Education and Experience

• High school diploma, GED or equivalent required
• 1-3 years previous accounts payable experience
• Construction experience preferred
• Software experience in TimberScan, Timberline and AP software preferred
• Proficiency in MS Word, Excel, MS Project and Outlook

The pay range for this position of employment is expected to between $26.00/hour and $30.00/hour. However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

In case of being hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Lusardi Construction is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran, political affiliation or belief. Lusardi Construction is committed to building and maintaining an inclusive environment.

Equal Opportunity Employer, including disabled and veterans.