Accounts Payable Administrator

Lusardi Construction Company; San Marcos (CA); On-site; USD 31,684 - 37,195; Part time

Job summary

A leading construction firm in San Marcos, CA is seeking a part-time Accounts Payable Administrator to prepare and process payments for vendor invoices. Responsibilities include sorting invoices, maintaining the accounts payable ledger, and ensuring strong vendor relationships. The ideal candidate should have strong data entry skills, attention to detail, and be proficient in accounting software. This role offers competitive hourly pay and potential for advancement based on merit.

Qualifications

• Strong data entry skills with attention to detail.
• Ability to manage multiple tasks independently.
• Basic understanding of bookkeeping and accounting.

Responsibilities

• Sort and scan invoices received via mail.
• Import invoices from the AP email account.
• Code invoices to correct Job and Cost Center.

Skills

Attention to detail and data entry

Strong organization skills

Problem-solving skills

Maintaining vendor relationships

Excellent communication skills

Education

High school diploma, GED or equivalent

Tools

TimberScan

Timberline

MS Word

MS Excel

MS Project

Outlook

Job description

The Accounts Payable Administrator (APA) prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. The APA reviews purchase orders, statements, and invoices to verify amounts owed. This position will maintain and reconcile accounts payable ledger, respond to vendor inquiries and resolves any discrepancies in billings and payments.

Lusardi Construction Company offers a solid opportunity to pursue a career in the construction industry with potential for advancement and rewards based on merit and achievement. Lusardi Construction offers competitive pay and benefits, a team environment and more! This opportunity will be based in our San Marcos, CA office.

This is a part‑time position only, M‑F located in our San Marcos, CA office.

Duties/Responsibilities:

• Sort/scan any invoices received via regular mail
• Import invoices from the AP email account
• Code invoices to correct Job, Cost Center, and General Ledger Account
• Weekly check runs
• Credit applications
• Daily input and recording of hand‑check requests
• Record check runs and hand checks into the daily cash sheet
• Follow up on payment/invoice inquiries
• Track invoices through approval chain
• Set up new Vendors
• Request W‑9’s for new vendors as needed

Required Skills/Abilities:

• Attention to detail and data entry
• Strong organization skills with the ability to prioritize and handle multi‑tasking, work independently and remain self‑motivated
• Demonstrate solid problem solving skills
• Have a basic understanding of bookkeeping and accounting
• Maintaining vendor relationships
• Excellent Communication and interpersonal skills
• Exhibit discretion and ability to safeguard confidential information

Education and Experience:

• High school diploma, GED or equivalent required
• Understanding of basic bookkeeping and accounting skills is a plus
• Software experience in TimberScan, Timberline and AP software preferred
• Proficiency in MS Word, Excel, MS Project and Outlook

The pay range for this position of employment is expected to be between $23.00/hour and $27.00/hour. However, base pay offered may vary depending on multiple individualized factors, including market location, job‑related knowledge, skills, and experience.If hired, employee will be in an “at‑will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Lusardi Construction is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran, political affiliation or belief. Lusardi Construction is committed to building and maintaining an inclusive environment.

Equal Opportunity Employer, including disabled and veterans.