Accounts Payable Clerk

IDM Companies; Scottsdale (AZ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

100% Employer Paid medical, dental, and vision

Short Term and Long Term Disability

Life Insurance

Paid vacation, sick-leave, and holidays

401k with company match

Employee Assistance Program

Job summary

A leading construction firm is seeking a Construction AP Clerk to manage vendor invoice processing and subcontractor pay applications. This role requires excellent communication skills and attention to detail, with responsibility for ensuring compliance with billing procedures. The ideal candidate will have 1–2 years of accounts payable experience, preferably in construction, and be familiar with lien waivers. This position is fully in-office, offering opportunities for collaboration with finance and construction teams.

Qualifications

• 1–2+ years of accounts payable experience, preferably in construction.
• Strong written and verbal communication skills for internal and external interactions.
• Ability to maintain attention to detail and meet deadlines.

Responsibilities

• Manage vendor invoice processing and route for approval.
• Queue invoices for ERP sync and collect compliance documentation.
• Review vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding billing compliance.
• Assist with AP operations as needed.

Skills

Accounts payable experience

Communication skills

Proactive work style

Lien waivers familiarity

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Procore

Construction ERP platforms

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. FORM is seeking a Construction AP Clerk to support the accurate and timely operation of accounts payable. This role owns two core billing intake processes: vendor invoice processing, encompassing invoice receipt, ERP entry, and approval routing; and subcontractor pay applications, including queuing invoices for ERP sync and collecting all required compliance documentation such as lien waivers, signed G703s, and sworn statements. The AP Clerk also reviews vendor statements and serves as the primary point of contact for vendor inquiries related to billing compliance and payment status. The ideal candidate is a proactive, self-directed professional who takes ownership of keeping accounts current. They bring strong written and verbal communication skills, a working knowledge of lien waivers and construction billing compliance, and the ability to maintain close attention to detail without losing sight of broader priorities.

Benefits

• 100% Employer Paid (employee only)
• Medical
• Dental
• Vision
• Short Term Disability
• Long Term Disability
• Life Insurance
• Paid vacation, sick-leave and holidays
• 401k and with company match
• Employee Assistance Program

Key Responsibilities

• Manage vendor invoice processing: receive invoices, enter into the ERP system, and route for approval.
• Manage subcontractor pay applications: queue invoices for ERP sync and collect required compliance backup, including signed G703 pay applications, lien waivers, and sworn statements.
• Review vendor statements and reconcile discrepancies in a timely manner.
• Respond to vendor and subcontractor inquiries regarding billing compliance and payment status.
• Assist with weekly check runs and other AP operations as needed.

Qualifications And Skills

• 1–2+ years of accounts payable experience; construction industry experience preferred.
• Familiarity with lien waivers, including sub-tier waiver collection and management.
• Strong written and verbal communication skills, with the ability to interface clearly across internal teams and external parties.
• Proactive, self-directed work style with strong follow-through.
• Ability to balance attention to detail with awareness of overall priorities and deadlines.
• Experience with Procore preferred; familiarity with other construction ERP platforms a plus.
• Proficiency in Microsoft Office Suite, including Excel.
• High school diploma or equivalent required; Associate's degree or higher preferred.

Work Environment / Location

This position is fully in office. Candidates should be comfortable collaborating closely with both the Finance and Construction teams in a dynamic, team-oriented environment.