Accounts Payable Specialist

Vaco by Highspring; New Jersey; On-site; USD 60,000 - 75,000; Full time

Job summary

A finance staffing agency seeks an Accounts Payable Specialist to join their finance team. The candidate will manage vendor relations, ensure accurate financial records, and support month-end closings. Candidates should have construction industry experience and strong Excel skills. This is a full-time entry-level role offering competitive pay between $60,000 and $75,000 annually.

Qualifications

• Construction industry experience is required.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, etc.) is necessary.
• Experience with Sage 100 or similar ERP software is preferred.

Responsibilities

• Enter and process accounts payable invoices using a 3-way match system.
• Manage vendor relationships and ensure timely payments.
• Reconcile GL accounts to ensure proper coding of invoices.

Skills

Strong knowledge of accounts payable processes

Excellent communication skills

Strong organizational skills

Attention to detail

Proficiency in Microsoft Excel

Ability to handle multiple priorities

Tools

Sage 100

Job description

Overview

We are seeking a detail-oriented and motivated Accounts Payable (AP) Specialist to join our finance team within a fast-paced construction environment. The ideal candidate will have experience with AP functions specific to construction, be proactive in communication, and demonstrate strong organizational and reconciliation skills. This role requires the ability to manage vendor relationships, maintain accurate financial records, and support month-end closings.

Base pay

$60,000.00/yr - $75,000.00/yr

Responsibilities

• Enter and process accounts payable invoices using a 3-way match system (PO, receipt, invoice)
• Manage vendor relationships, including communication, onboarding, and issue resolution
• Prepare and execute check runs and ensure timely payments
• Maintain and monitor payment schedules for vendors and recurring monthly expenses
• Reconcile GL accounts to ensure proper coding of invoices on the income statement
• Perform statement reconciliations and resolve discrepancies
• Handle intercompany transactions in accordance with company policy
• Work within a monthly close schedule to ensure accurate and timely financial reporting
• Confirm and track acknowledgments/receipts related to purchase orders and services
• Assist with ad-hoc duties and projects as assigned by the finance team

Qualifications

• Construction industry experience is required
• Strong knowledge of accounts payable processes and general accounting principles
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, etc.)
• Experience with Sage 100 or similar ERP software is preferred
• Ability to work independently and as part of a team
• Strong attention to detail and commitment to accuracy
• Excellent communication and organizational skills
• Ability to handle multiple priorities and meet deadlines in a dynamic environment
• Preferred Traits:
• Self-motivated and proactive
• Open communicator with the ability to collaborate across departments
• Flexible and adaptable to evolving needs and responsibilities

Job details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Accounting/Auditing
• Industries: Construction