Construction AP Clerk

U.S. WDS; Tampa (FL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with match

Paid time off and holidays

Other benefits

Job summary

US-WDS, Inc. is seeking an accounts payable professional to own AP for both residential and commercial projects.

The role emphasizes accurate job costing, retainage tracking, and lien waiver management to keep invoices clean and payments on time. You will work closely with project managers, vendors, and subcontractors to code costs, process pay applications, match against subcontracts, and support month-end close.

Qualifications

• 2+ years of accounts payable experience, with at least 1 year in construction.
• Working knowledge of job costing, retainage, and lien waivers.
• Experience with construction accounting systems such as NetSuite, QuickBooks Online, Sage Intacct.
• Solid Excel skills, including lookups and pivot tables.
• Strong attention to detail and the ability to manage high invoice volume against deadlines.
• Clear communication with vendors, subcontractors, and project managers.

Responsibilities

• Process vendor invoices and subcontractor pay applications for residential and commercial entities
• Code invoices to the correct job, phase, and cost code, working with project managers on approvals
• Match subcontractor pay applications to subcontracts, commitments, and approved change orders
• Withhold and track retainage, and collect conditional and unconditional lien waivers before payment
• Help Maintain Job Masters and WIP Reporting
• Track subcontractor insurance certificates and compliance documents
• Prepare weekly payment runs for review and approval
• Set up new vendors and collect W-9s, with changes approved by the Accounting Manager
• Maintain AP aging, reconcile vendor statements, and resolve discrepancies
• Support month-end close with AP cutoff, accruals, and job cost reports
• Prepare 1099s at year-end

Skills

Accounts payable

Construction AP

Job costing

Lien waivers

Excel skills

Vendor comms

Education

Associate's degree in accounting or related field

Tools

NetSuite

QuickBooks Online

Sage Intacct

Job description

Location: Tampa, FL · Hillsborough County, FL

Type: Full-time, non-exempt

Reports to: VP-Controller

Pay: $45,000–$55,000 per year, based on experience

About us

US-WDS, Inc. is a growing, private equity-backed window and door dealing company with residential operations across three locations and a commercial construction division. Our accounting team is small, hands-on, and central to how the business runs.

About the role

You'll own accounts payable for both our residential and commercial businesses. Commercial projects run for months or years, so accurate job cost coding, retainage, and lien waiver tracking matter. If you've handled construction AP and like keeping a high volume of invoices clean and on time, this role is for you.

What you'll do

• Process vendor invoices and subcontractor pay applications for residential and commercial entities
• Code invoices to the correct job, phase, and cost code, working with project managers on approvals
• Match subcontractor pay applications to subcontracts, commitments, and approved change orders
• Withhold and track retainage, and collect conditional and unconditional lien waivers before payment
• Help Maintain Job Masters and WIP Reporting
• Track subcontractor insurance certificates and compliance documents
• Prepare weekly payment runs for review and approval
• Set up new vendors and collect W-9s, with changes approved by the Accounting Manager
• Maintain AP aging, reconcile vendor statements, and resolve discrepancies
• Support month-end close with AP cutoff, accruals, and job cost reports
• Prepare 1099s at year-end

What you bring

• 2+ years of accounts payable experience, with at least 1 year in construction
• Working knowledge of job costing, retainage, and lien waivers
• Experience with a construction accounting system such as NetSuite, QuickBooks Online, Sage Intact,
• Solid Excel skills, including lookups and pivot tables
• Strong attention to detail and the ability to manage high invoice volume against deadlines
• Clear communication with vendors, subcontractors, and project managers

Nice to have

• Experience with both residential and commercial construction
• Familiarity with AIA pay applications (G702/G703)
• Associate's degree in accounting or a related field

What we offer

• Health, dental, and vision insurance
• 401(k) with match
• Paid time off and holidays
• Other benefits

US-WDS, Inc. is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.