Accounts Payable Clerk

Holiday Inn Club Vacations Incorporated; Orlando (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Holiday Inn Club Vacations Incorporated is seeking an Accounts Payable Clerk to support efficient processing of vendor invoices and payments at our resort operations in Florida. The role emphasizes accuracy, timely processing, and collaboration with field teams to resolve issues in Medius and D365.

The successful candidate will handle high-volume AP tasks, maintain compliance with company policies, and contribute to reporting and control activities using MS Excel and ERP systems.

Qualifications

• Must have basic accounting knowledge and understanding of accounts payable processes.
• Proficiency with MS Office and ERP systems (D365) is preferred.
• Ability to handle confidential information with accuracy and discretion.

Responsibilities

• Process invoices in Medius to ensure timely payment.
• Communicate invoice needs and PO requirements to field teams.
• Enter journal entries for tax and treasury activities in D365.
• Monitor due dates and resolve discrepancies to avoid delays.

Skills

AP processing

D365

Medius

Excel

Education

High School Diploma

Associates Degree

Tools

Microsoft Dynamics D365

Medius

Excel

Job description

At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you.

This position will be responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This position will create various excel reports to document procedure issues and compliance with company policies and procedures. This position will assist as needed in other areas of resort operations accounting as needed.

ESSENTIAL DUTIES:

• Process invoices via Medius software (imaging and matching software) to ensure vendors are paid in a timely manner. Purchase Orders are required to process and pay all invoices.
• Update and communicate through Medius any needs to the field concerning processing of open invoices (example: PO needed, Receiving needed, etcetera).
• Manually enter via invoice journals to D365 all Tax department related direct draws and Treasury department wires to ensure the transactions are recorded in the proper period.
• Pay vendors by monitoring due dates and discount opportunities, resolving purchase order, invoice or cost discrepancies and ensuring credit memos are processed immediately.

REQUIREMENTS:

• High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred.
• 1-3 years accounts payables experience.
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• General math skills.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs, Microsoft Dynamics D365 and Medius (imaging and matching software) experience preferred.
• High degree of accuracy, attention to detail and confidentiality.
• Excellent data entry skills.
• Excellent analytical, problem solving and decision making skills.
• Effective verbal, listening and written communication skills.
• Effective organizational, stress and time management skills.
• Demonstrates a sense of urgency and ability to meet deadlines.
• Ability to be an effective team member and display initiative.
• Ability to work in a high volume AP environment is essential.
• Able to process 400-500 invoices per week.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.