Accounts Payable Specialist - CORP

montage; Irvine (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Montage International in Irvine, CA seeks an Accounts Payable Specialist to join a collaborative, service-focused shared services AP team supporting a growing portfolio of luxury hotels and resorts.

You will manage all AP activities for the assigned properties, process invoices with proper coding and approvals, resolve exceptions, reconcile statements, and build strong relationships with vendors and property teams to ensure timely, accurate payments.

Qualifications

• High school diploma or equivalent.
• Previous accounts payable or related accounting experience.
• Strong organizational, communication, and problem-solving skills.
• Experience in a high-volume, deadline-driven environment.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage accounts payable activities for an assigned portfolio of properties.
• Process invoices with proper coding, approvals, and documentation.
• Review and resolve invoice, purchase order, receiving, and payment exceptions.
• Process payments in accordance with company policies and deadlines.
• Reconcile vendor statements and resolve discrepancies.
• Build productive relationships with vendors and property teams.

Skills

Organizational skills

Communication skills

Problem-solving

Deadline-driven

Customer service

Education

High school diploma or equivalent

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

BirchStreet

D365 Business Central

Great Plains

Microsoft Office

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

ACCOUNTS PAYABLE SPECIALIST

Join a collaborative, service-focused shared services accounts payable team supporting a growing portfolio of hotels and resorts.

POSITION OVERVIEW

The Accounts Payable Specialist serves as the primary Accounts Payable business partner for an assigned portfolio of properties. This position is responsible for ensuring invoices are processed accurately and timely, payments are completed in accordance with company policies, vendor accounts are reconciled, and issues are resolved through final resolution.

This role is ideal for a detail-oriented accounts payable professional who enjoys building relationships, solving problems, taking ownership of results, and supporting business operations in a fast-paced environment. The successful candidate will work closely with property teams, vendors, and internal stakeholders while contributing to operational excellence, compliance, and continuous improvement.

WHAT YOU'LL DO

• Manage all accounts payable activities for an assigned portfolio of properties.
• Process invoices accurately and ensure proper coding, approvals, and supporting documentation.
• Review and resolve invoice, purchase order, receiving, payment, and system exceptions.
• Process payments in accordance with company policies, controls, and deadlines.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding items.
• Respond to vendor, property, and internal inquiries in a timely and professional manner.
• Perform month-end reconciliations, aging reviews, and reporting activities.
• Ensure compliance with company policies, purchasing procedures, approval requirements, and internal controls.
• Build productive relationships with vendors, property teams, and internal stakeholders.
• Identify opportunities to improve efficiency, accuracy, and overall stakeholder experience.
• Support departmental projects, process improvements, and other special initiatives.

WHAT SUCCESS LOOKS LIKE

• Accurate and timely invoice processing and coding.
• Achievement of established service-level expectations.
• Effective management of assigned aging, reconciliations, and exceptions.
• Ownership of issues through resolution and appropriate escalation when needed.
• Professional and responsive partnership with property teams, vendors, and internal stakeholders.
• Consistent compliance with policies, procedures, and internal controls.
• Positive contributions to team goals, process improvements, and departmental initiatives.

WHAT WE'RE LOOKING FOR

Required Qualifications

• High school diploma or equivalent.
• Previous accounts payable or related accounting experience.
• Strong organizational, communication, and problem-solving skills.
• Experience working in a high-volume, deadline-driven environment.
• Proficiency with Microsoft Office applications.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience with procure-to-pay or accounting systems.
• Experience with BirchStreet, D365 Business Central, and Great Plains.
• Hospitality, hotel, resort, or multi-property accounting experience.

Key Traits for Success

• Ownership and accountability for results.
• Strong customer service mindset.
• Excellent communication and relationship-building skills.
• Ability to prioritize competing deadlines and adapt to changing business needs.
• Sound judgment and problem-solving abilities.
• Commitment to accuracy, compliance, and continuous improvement.
• Collaborative team player with a positive, solutions-oriented approach.

WHY JOIN US

Join a collaborative accounts payable team supporting a growing portfolio of luxury resorts and hotels.

At our core, we believe Accounts Payable is more than processing invoices. We serve as trusted business partners to our hotels and vendors by delivering responsive service, accurate financial processing, and timely resolution of issues.

Our team values ownership, accountability, teamwork, and continuous improvement. We take pride in building strong relationships, supporting operational success, and creating a positive experience for our stakeholders.

This position offers the opportunity to make a visible impact, strengthen your accounting expertise, and grow professionally within a dynamic hospitality organization.

The pay scale for