Accounts Payable Clerk

Capano Management Company; Wilmington (DE); On-site; USD 42,000 - 60,000; Full time

Job summary

Capano Management Company in Wilmington, DE seeks an Accounts Payable Clerk to process invoices, manage utility payments, and maintain accurate GL coding. The role requires strong Excel skills and meticulous attention to detail.

You will coordinate with vendors and accountants, handle weekly check runs, and ensure policy compliance. High school diploma required; degree preferred, with at least 3 years in AP preferred.

Qualifications

• Proficient use and understanding of Microsoft Office Suite, specifically Excel
• Exceptional analytical, written, and verbal communication skills
• Acute attention to detail and ability to promote high quality standards
• Excellent organizational skills and ability to manage multiple priorities with competing deadlines
• Ability to maintain a high level of confidentiality and handle discreet matters appropriately

Responsibilities

• Process invoices in a timely manner to correct property, vendor, and general ledger accounts using Entrata and Newstar Systems
• Print and file invoices posted to Newstar
• Prioritize Utilities and time-sensitive payments
• Generate invoices from Utility website
• Track Utility invoices on Excel spreadsheet
• Review tracker at month-end and request missing invoices from vendors
• Communicate with accountants on proper coding and special TI’s/new sites
• Prepare weekly check runs with remittances
• Answer vendor inquiries and follow up on monthly statements
• Ensure compliance with accounts payable policies and procedures
• Serve as point of contact for accounts payable issues and research resolutions
• Other duties and projects as assigned

Skills

Excel

Analytical skills

Written communication

Verbal communication

Attention to detail

Organizational skills

Self-starter

Team player

Confidentiality

Education

High School Diploma

Associate or bachelor degree preferred

Job description

• Process invoices in a timely manner to correct property, vendor, and general ledger account using Entrata and Newstar Systems (using General Ledger coding)
• Print out all invoices posted to Newstar and file
• Prioritize, Utilities any time sensitive payments
• Generate invoices from Utility website
• Track Utility invoices on excel spreadsheet
• Review tracker at EOM and reach out to vendors requesting any missing invoices
• Communicate with accountants on proper coding and any special TI’s/new sites
• Prepare weekly check runs, attaching any necessary remittance
• Answer vendor inquiries and follow up on monthly statements
• Ensure compliance of accounts payable policies and procedures
• Serve as point of contact for concerns and questions involving accounts payable and research issues to a correct and timely resolution
• Other duties and projects as assigned

Qualifications and Preferred Skills.

• Proficient use and understanding of Microsoft Office Suite, specifically Excel
• Exceptional analytical, written, and verbal communication skills
• Acute attention to detail and ability to promote high quality standards
• Excellent organizational skills and ability to manage multiple priorities with competing deadlines
• Exhibits behaviors of honesty, commitment to goal achievement and effective relationships with
• colleagues
• Self-start with the ability to quickly adapt to new circumstances as they arise
• Ability to lead by example, acknowledge and assume responsibility for successes and failures in terms
• of actions, decisions, processes, and results
• Ability to maintain a high level of confidentiality keeping all account information confidential and handle discrete matter appropriately

Education and Experience

• Hight school diploma required, Degree preferred

Behaviors

Thought Provoking

Capable of making others think deeply on a subject

Team Player

Works well as a member of a group

Innovative

Consistently introduces new ideas and demonstrates original thinking

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Flexibility

Inspired to perform well when granted the ability to set your own schedule and goals

Self-Starter

Inspired to perform without outside help

Goal Completion

Inspired to perform well by the completion of tasks

Entrepreneurial Spirit

Inspired to perform well by an ability to drive new ventures within the business

Education

Required

High School or better.

Preferred

Associates or better.

Experience

Required

3 years:

Accounts Payable.

Equal Opportunity Employer
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