Accounts Payable Specialist

Magna Hospitality Group; Warwick (RI); On-site; USD 42,000 - 62,000; Full time

Job summary

Magna Hospitality Group is seeking an Accounts Payable Specialist to manage high-volume invoice processing and payments across multiple hotel properties. You will ensure invoices are reviewed, approved, and paid timely while communicating with vendors, hotel teams, and corporate leadership.

You will review AP batches, clear error items weekly, and handle various invoice types including franchise, fintech, vendor, payroll, and CapEx. Strong Excel and Sage/iBuyEfficient familiarity is a plus.

Qualifications

• 1+ year of accounts payable experience
• Ability to proactively communicate with accounting team, vendors, and internal customers
• Strong analytical skills and ability to process numerical data
• Ability to multi-task, work under pressure and meet deadlines
• Excellent organization and teamwork skills
• Strong Excel and accounting system skills
• Experience using Sage and iBuyEfficient is a plus

Responsibilities

• Manage high-volume invoice processing and vendor payments
• Review and validate AP batches for accuracy
• Monitor and clear items in error stage weekly
• Process franchise, fintech, vendor, payroll, and CapEx invoices
• Ensure proper coding and approvals
• Prepare in-house checks with supporting docs
• Distribute check run reports and provide payment details
• Process urgent same-day check requests
• Create and maintain vendor records
• Reconcile AR aging statements and resolve discrepancies

Skills

Accounts payable

Excel

Attention to detail

Communication

Multi-tasking

Teamwork

Sage

iBuyEfficient

Tools

Sage

iBuyEfficient

Job description

About the Role:

The Accounts Payable Specialist is responsible for managing high-volume invoice processing, vendor payments, and financial recordkeeping across a portfolio of hotel properties. This role ensures invoices are accurately reviewed, approved, and paid in a timely manner while maintaining strong communication with vendors, hotel teams, and corporate leadership.

Responsibilities:

• In addition to the duties stated above, you will be required to respond to inquiries from hotel staff and our Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy
• Monitor and clear items in error stage on a weekly basis.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals.
• Process in-house checks with all required supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements, provide payment updates and resolve discrepancies.

Requirements:

• 1+ year of accounts payable experience and basic bookkeeping preferred, but not required.
• Ability to proactively communicate and work effectively with the accounting team, outside vendors, and internal customers
• Strong analytical skills and ability to accurately process numerical data.
• Ability to multi-task, work under pressure and meet required deadlines.
• Strong attention to detail and commitment to high-quality work.
• Excellent oral and written communication skills.
• Excellent organization skills and must thrive in a teamwork setting.
• Strong Excel and accounting system skills.
• Experience using Sage and iBuyEfficient platform is a plus!

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (Form I-9) upon hire.

Source: Hospitality Online