AP Clerk

Columbus Hospitality, Llc; Ocala (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401K

Paid Time Off

Dining & travel discounts

Job summary

World Equestrian Center in Ocala, FL is seeking an Accounts Payable Clerk to support the AP function by accurately processing vendor invoices, coding, and maintaining payment records. You will match invoices to POs, assist with month-end close, and respond to inquiries while upholding confidentiality and policy compliance.

Requirements include a high school diploma or GED, prior office or accounting experience, and proficiency in Microsoft Office and accounting software.

Qualifications

• High School Diploma or GED required.
• Prior office, accounting, or administrative experience required.
• Previous accounts payable experience preferred.
• Hospitality industry experience preferred.
• Strong organizational, communication, and follow-up skills.
• Ability to maintain accuracy processing a high volume of invoices and documentation.
• Proficiency in Microsoft Office and accounting software.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders, receiving docs, and approvals.
• Maintain organized filing for open, pending, and paid invoices.
• Research and resolve invoice discrepancies with vendors and sites.
• Assist with vendor statement reviews and follow up on missing invoices.
• Prepare invoices and docs for payment processing per schedule.
• Respond to internal/vendor inquiries professionally and timely.
• Assist with month-end close, accrual support, and AP reporting.
• Maintain knowledge of departmental policies and procedures.
• Stay informed about hotel operations and related outlets.
• Perform general accounting and admin tasks as assigned.
• Support management by adhering to resort policies.

Skills

Attention to detail

Organizational skills

Communication

Follow-up

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office

Accounting software

Job description

The A/P Clerk is responsible for supporting the accounts payable function by accurately processing vendor invoices, maintaining organized payment records, assisting with vendor statement reviews, and ensuring timely and accurate entry of payables into the accounting system. This role requires strong attention to detail, organizational skills, confidentiality, and adherence to company policies and procedures.

Primary Responsibilities:

• Accurately review, code, and enter vendor invoices into the property’s accounting system.
• Match invoices to purchase orders, receiving documents, approvals, and supporting documentation as required.
• Maintain organized filing systems for open, pending, and paid invoices.
• Research and resolve invoice discrepancies by communicating with vendors, property departments, and management as needed.
• Assist with vendor statement reviews and follow up on missing invoices, credits, or unresolved balances.
• Prepare invoices and supporting documentation for payment processing in accordance with established payment schedules.
• Respond to internal and vendor inquiries professionally and in a timely manner.
• Assist with month‑closing procedures, accrual support, and accounts payable reporting.
• Maintain thorough knowledge of departmental policies, standards, and procedures.
• Stay informed about all aspects of the property, including hotel operations, retail, and food & beverage outlets.
• Perform general accounting and administrative tasks as assigned.
• Support management by adhering to all resort policies and procedures.

This job description in no way states or implies that these are the only duties to be performed by the associate occupying this position. Associates will be required to perform any other job‑related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Physical Requirements:

• Ability to sit at a desk and work on a computer for extended periods (up to 8 hours per day).
• Frequent use of hands and fingers for typing, filing, and handling paperwork.
• Occasional standing, walking, bending, reaching, and lifting up to 25 pounds.
• Ability to push, pull, and grasp items as needed in a typical office environment.
• Visual acuity to read and interpret financial documents and computer screens.

Qualifications, Education, Experience, Skills, and Abilities:

• High School Diploma or GED equivalent required.
• Prior office, accounting, or administrative experience required.
• Previous accounts payable experience preferred.
• Hospitality industry experience preferred.
• Strong organizational, communication, and follow‑up skills.
• Ability to maintain accuracy while processing a high volume of invoices and supporting documentation.
• Proficiency in Microsoft Office and accounting software.

The World Equestrian Center is managed by Columbus Hospitality Management, a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

We are proud to be a Drug Free Workplace/EOE. All applicants will be required to submit to a background check prior to employment.

Our total compensation package includes medical, dental, vision, paid life insurance policy, 401K, Paid Time Off, dining & travel discounts, special offers from our business partners, discount programs, and so much more.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.