Accounts Payable Administrator

Electronic Transaction Consultants Corporation; Austin (TX); Vor Ort; USD 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

Paid time off

Health plan

Dental plan

Retirement plan

EFAP

Employee referral program

Zusammenfassung

Electronic Transaction Consultants Corporation is seeking an Accounts Payable Administrator to manage day‑to‑day AP operations in our Austin, TX office. You will process invoices, ensure timely payments, and support monthly close with accurate records.

The role requires meticulous detail, strong organizational skills, and the ability to collaborate across departments. Prior experience with accounting software and Excel is preferred. This is a full‑time on‑site position with benefits.

Qualifikationen

• Bachelor’s degree in a related field preferred.
• Experience with accounting software.
• Strong Excel skills.
• Excellent attention to detail and accuracy.

Aufgaben

• Process, review, and verify invoices and PO documentation.
• Enter invoices into the accounting system accurately and timely.
• Process electronic payments and monitor payment status.
• Reconcile accounts payable transactions and maintain vendor files.
• Coordinate intercompany accounts payable activities across entities.
• Assist with monthly close and supporting financial reports.
• Communicate with vendors and internal teams to resolve issues.

Kenntnisse

Attention to detail

Organizational skills

Time management

Multitasking

Communication skills

Team collaboration

Ausbildung

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Accounting software

Excel

Jobbeschreibung

Overview

The Accounts Payable Administrator is responsible for managing the day-to-day operations of the accounts payable department. This includes processing invoices, ensuring timely payments, reconciling accounts, and maintaining accurate financial records. The role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively with other departments.

Responsibilities

Invoice Processing

• Receive, review, and verify invoices and purchase orders for appropriate documentation and approval.
• Enter invoices into the accounting system accurately and in a timely manner.
• Match invoices with purchase orders and receipts to ensure accuracy.
• Monitor and manage Accounts Payable mailboxes, ensuring invoices and inquiries are reviewed, processed, and directed appropriately in a timely manner.

Payment Processing

• Prepare and process electronic transfers and payments.
• Ensure timely and accurate payment of all invoices.
• Monitor accounts to ensure payments are up to date.

Reconciliation

• Reconcile accounts payable transactions and resolve any discrepancies.
• Maintain vendor files and documentation thoroughly and accurately.
• Perform monthly closing activities and assist in preparing monthly financial reports.

Intercompany

• Coordinate intercompany accounts payable and invoicing activities across related entities.
• Ensure intercompany transactions are recorded accurately and in a timely manner.
• Assist with the reconciliation and resolution of intercompany balances and discrepancies.

Communication

• Communicate with vendors and internal departments to resolve payment issues or discrepancies.
• Respond to inquiries from vendors and internal stakeholders regarding the status of invoices and payments.
• Proactively follow up with internal approvers to ensure invoices are reviewed and approved in a timely manner and elevate outstanding items as required.

Compliance

• Ensure compliance with company policies and procedures, as well as relevant laws and regulations.
• Assist in the implementation of new processes and procedures to improve efficiency and accuracy.

Reporting

• Generate reports related to accounts payable activity as required.
• Assist with audits and provide documentation and support as needed.

This list of responsibilities might not cover everything you'll end up doing.

Qualifications

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience with accounting software and Microsoft Office Suite, particularly Excel.

Required Skills/Abilities:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Minimal travel required.

Benefits

We offer a Total Rewards plan designed with you and your family’s health and wellness in mind that includes:

• Paid days off (i.e. vacation, sick days, bereavement leave)
• Health and Dental plans
• Retirement plans
• Employee and Family Assistance Program (EFAP)
• Employee referral program

We welcome applicants from all backgrounds, regardless of race, color, religion, sex, veteran status, sexual orientation, gender identity, national origin, age, or disability or any other protected characteristics in accordance with applicable federal, state/provincial, and local laws. We're committed to creating a workplace where everyone feels valued and respected.

We appreciate all responses and will acknowledge only those being considered for an interview.

We respectfully request no calls or unsolicited resumes from Agencies.