Accounts Payable Associate — Onsite Growth & Training

Aston Carter; Town of Texas (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Aston Carter in Lewisville, TX is seeking an Accounting Associate to support a high-volume accounts payable team. The role focuses on processing vendor invoices, resolving discrepancies, and ensuring timely payments in a structured, collaborative environment.

The ideal candidate will demonstrate strong Excel/Outlook skills, attention to detail, and the ability to perform three-way matching, PO verification, and periodic close tasks within a full-time, onsite setting.

Qualifications

• Experience processing high-volume AP, including paying 500+ invoices weekly.
• Hands-on AP functions: invoice processing, purchase orders, and three-way matching.
• Proficiency in Excel for organizing, tracking, and analyzing AP data.
• Proficiency in Outlook for managing email communication and coordinating with vendors and internal stakeholders.
• Strong skills in invoice processing, coding, and general accounting practices.
• Experience reconciling AP transactions and resolving discrepancies.
• Ability to communicate effectively with vendors via email and phone to resolve issues and maintain accurate records.
• Attention to detail and accuracy when handling financial data and documentation.

Responsibilities

• Process vendor invoices and identify discount opportunities.
• Verify vendor information and prepare payments.
• Schedule and prepare checks and other payment methods timely.
• Resolve PO, contract, invoice, or payment discrepancies with internal teams and vendors.
• Review and maintain supporting documentation for all invoices and payments.
• Ensure vendor accounts reflect accurate balances and proper credits.
• Perform three-way matching of POs, receipts, and invoices.
• Reconcile AP transactions and assist with period-end closing.
• Communicate with vendors to address questions and maintain relationships.
• Use Excel and Outlook to track AP information.
• Follow policies and contribute to process improvements.
• Collaborate with team members and support cross-training.

Skills

AP expertise

High-volume processing

Vendor communication

Three-way matching

Excel proficiency

Attention to detail

Cross-training

Tools

Microsoft Excel

Microsoft Outlook

Job description

Aston Carter in Lewisville, TX is seeking an Accounting Associate to support a high-volume accounts payable team. The role focuses on processing vendor invoices, resolving discrepancies, and ensuring timely payments in a structured, collaborative environment.

The ideal candidate will demonstrate strong Excel/Outlook skills, attention to detail, and the ability to perform three-way matching, PO verification, and periodic close tasks within a full-time, onsite setting.