Entry Level Accountant

Aston Carter; Town of Texas (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Aston Carter in Lewisville, TX is seeking an Accounting Associate to support a high-volume accounts payable team. The role focuses on processing vendor invoices, resolving discrepancies, and ensuring timely payments in a structured, collaborative environment.

The ideal candidate will demonstrate strong Excel/Outlook skills, attention to detail, and the ability to perform three-way matching, PO verification, and periodic close tasks within a full-time, onsite setting.

Qualifications

• Experience processing high-volume AP, including paying 500+ invoices weekly.
• Hands-on AP functions: invoice processing, purchase orders, and three-way matching.
• Proficiency in Excel for organizing, tracking, and analyzing AP data.
• Proficiency in Outlook for managing email communication and coordinating with vendors and internal stakeholders.
• Strong skills in invoice processing, coding, and general accounting practices.
• Experience reconciling AP transactions and resolving discrepancies.
• Ability to communicate effectively with vendors via email and phone to resolve issues and maintain accurate records.
• Attention to detail and accuracy when handling financial data and documentation.

Responsibilities

• Process vendor invoices and identify discount opportunities.
• Verify vendor information and prepare payments.
• Schedule and prepare checks and other payment methods timely.
• Resolve PO, contract, invoice, or payment discrepancies with internal teams and vendors.
• Review and maintain supporting documentation for all invoices and payments.
• Ensure vendor accounts reflect accurate balances and proper credits.
• Perform three-way matching of POs, receipts, and invoices.
• Reconcile AP transactions and assist with period-end closing.
• Communicate with vendors to address questions and maintain relationships.
• Use Excel and Outlook to track AP information.
• Follow policies and contribute to process improvements.
• Collaborate with team members and support cross-training.

Skills

AP expertise

High-volume processing

Vendor communication

Three-way matching

Excel proficiency

Attention to detail

Cross-training

Tools

Microsoft Excel

Microsoft Outlook

Job description

Job Description

Job Description

Job Title: Accounting Associate

Job Description

This role supports a high-volume accounts payable department by accurately processing invoices, resolving discrepancies, and ensuring timely payments to vendors. It offers strong growth potential, extensive cross-training, and the opportunity to develop a broad range of accounting and operational skills within a supportive team environment.

Responsibilities

• Monitor and process vendor invoices with a focus on identifying and utilizing discount opportunities.
• Verify vendor information, including federal ID numbers, to ensure accuracy and compliance prior to payment.
• Schedule and prepare checks and other payment methods in a timely and organized manner.
• Resolve purchase order, contract, invoice, or payment discrepancies by researching issues and coordinating with internal teams and vendors.
• Review and maintain supporting documentation for all invoices and payments to ensure completeness and accuracy.
• Ensure that appropriate credit is received for outstanding memos and that vendor accounts reflect accurate balances.
• Perform three-way matching of purchase orders, receipts, and invoices to validate transactions before payment.
• Reconcile accounts payable transactions and assist with period-end closing activities as needed.
• Communicate with vendors via email and phone to address questions, resolve issues, and maintain positive relationships.
• Use Microsoft Excel and Outlook to track, organize, and communicate accounts payable information.
• Follow established policies and procedures while contributing to continuous improvement of accounts payable processes.
• Collaborate with team members and participate in cross-training to support broader departmental functions.

Essential Skills

• Experience processing high-volume accounts payable, including paying at least 500 invoices weekly.
• Hands-on experience with accounts payable functions such as invoice processing, purchase orders, and three-way matching.
• Proficiency in Microsoft Excel for organizing, tracking, and analyzing accounts payable data.
• Proficiency in Microsoft Outlook for managing email communication and coordinating with vendors and internal stakeholders.
• Strong skills in invoice processing, coding, and general accounting practices.
• Experience reconciling accounts payable transactions and resolving discrepancies.
• Ability to communicate effectively with vendors via email and phone to resolve issues and maintain accurate records.
• Attention to detail and accuracy when handling financial data and documentation.
• Ability to work efficiently in a structured, high-volume environment while meeting deadlines.

Additional Skills & Qualifications

• Experience working within a large accounts payable team or shared services environment.
• Familiarity with purchase order workflows and contract-related payment processes.
• Comfort with cross-training and learning new tasks to support multiple functions within accounts payable.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Problem-solving mindset with the ability to investigate and resolve payment and invoicing issues.
• Interest in career growth within accounting or finance, supported by internal advancement opportunities.

Work Environment

The accounts payable team consists of approximately 45 professionals in a structured and collaborative department. Many leads and supervisors began as accounts payable administrators and advanced internally, reflecting a strong culture of development and promotion from within. This is a fully onsite role. During the initial training period of approximately 2 to 3 weeks, the schedule runs from 7:30 a.m. to 4:00 p.m. After training, team members select an 8.5-hour shift, with a required 30-minute lunch, starting as early as 6:00 a.m. or as late as 8:30 a.m. The organization emphasizes cross-training to provide exposure to a variety of skill sets and encourages continuous learning and growth. The environment is professional, fast-paced, and supportive, with a focus on teamwork, accuracy, and operational excellence.

Job Type & Location

This is a Contract to Hire position based out of Lewisville, TX.

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may i