Accounts Payable Associate

Haynes Group, Inc; Oxford (CT); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in Oxford is seeking an Accounts Payable Associate to oversee day-to-day accounts payable functions. The role involves processing vendor invoices, payroll, and maintaining financial records. Ideal candidates will have 3-5 years of experience and proficiency in relevant software. Join a growing team and enjoy benefits like medical plans and a 401K match.

Benefits

Medical/Dental and Vision Plans

401K with match

PTO

Qualifications

• 3-5 years of Accounts Payable processing experience.
• Ability to process high volumes of invoices accurately.

Responsibilities

• Coordinate the end-to-end accounts payable process.
• Process weekly payroll and maintain vendor approval matrix.

Skills

Communication

Detail-oriented

Collaboration

Tools

Microsoft Office

Sage

ADP

Job description

This position is LOCATED AT AWARD-WINNING QUARRY WALK IN OXFORD. Reports to the accounting department and directly to the VP.

The Accounts Payable associates’ primary responsibility is the oversight of the day-to-day accounts payable functions, which include but are not limited to: processing and timely payment of vendor invoices in a high-volume environment, ensuring controls are in place to ensure accuracy, and assisting with financial reporting. Additional duties may include processing weekly payroll (ADP) and verifying time entry and payroll codes for accuracy.

Primary Functions

1. Coordinate the end-to-end accounts payable process (Order to Payment).
2. Direct the processing of invoices and payments to ensure accuracy, segmented by job type.
3. Ensure accurate and timely payments of vendor balances and expense vouchers, while maintaining accurate financial records and control reports.
4. Prepare accounts payable register and related reports promptly.
5. Oversee the process of identifying missing invoices that may require an accrual, providing input to management.
6. Verify all approvals for payments are secured and properly signed off.
7. Review the payment process for check runs, ensuring invoices tie out and all supporting documents are attached to printed checks.
8. Review and verify vendor statements for accuracy, and research/vendor discrepancies and internal inquiries promptly.
9. Ensure all vendor invoices are stored/filed accurately and distribute copies as needed.
10. Secure subcontractor insurance documentation.

Other Functions

1. Process weekly payroll and applicable reports.
2. Maintain vendor approval matrix.
3. Update and maintain desk procedures.
4. Respond promptly and professionally to vendor and internal inquiries regarding payments.
5. Maintain the A/P function calendar to support month-end financial close deadlines.
6. Obtain, verify, and monitor vendor COI compliance.
7. Perform other ad-hoc duties as assigned by management to support company objectives.

Ideal Qualifications

• A minimum of 3-5 years of Accounts Payable processing experience.
• Ability to process high volumes of invoices accurately.
• Proficiency in Microsoft Office, Sage, ADP, or similar applications.
• Knowledge of accounting practices and procedures, with an understanding of accrual basis accounting.
• Excellent verbal and written communication skills.
• Collaborative mindset.
• Detail-oriented and process-focused.

Join a growing TEAM and make a difference! Haynes benefits include medical/dental and vision plans; 401K with match; PTO.