Accounts Payable Associate

Marquette University Clg-Nurse; Wisconsin; On-site; USD 40,000 - 55,000; Full time

Job summary

Join a leading university as an Accounts Payable Associate, where you'll play a vital role in ensuring timely and accurate disbursement of payments. This position involves processing invoices, auditing expenses, and collaborating with various departments. We value our employees' growth and offer a competitive benefits package, including medical, dental, and tuition benefits. If you're detail-oriented and thrive in a team environment, we invite you to apply and make a difference in the lives of students and faculty.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

403(b) with up to 8% university match

Generous time off package

Tuition benefits for employees, spouses, and dependents

Qualifications

• Minimum 1 year of related experience.
• Strong communication skills in both oral and written form.

Responsibilities

• Process supplier invoices and payment requests using Coupa and Oracle.
• Audit internal travel expense reports.
• Review supplier statements and resolve issues.

Skills

Communication

Math Aptitude

Education

High School Diploma or GED

Tools

ERP System

Microsoft Office

Oracle

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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If Limited Term (End Date of Assignment, Project, or Grant)

Position Type

Position Type Staff

Job Family

Job Family Financial Operations and Management

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package includingmedical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!For more information, please view theTotal Rewards Guide .

The Accounts Payable Associate plays an important role in ensuring the university disburses payments correctly and promptly. The Accounts Payable Associate researches and processes supplier invoices, audits travel expense reimbursements and P-Card charges, and handles payment requests. The position works closely with Purchasing to facilitate supplier payment requests, and regularly communicates and collaborates with campus and supplier partners.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

Duties and Responsibilities

1. Identify and prioritize invoice /payment requests, link and process various types of invoices using the Coupa platform, Oracle Application and Imaging Software, promptly.

• Invoices/payments including but not limited to: supplier invoices, payment requests, library interface, petty cash, gift annuities, recurring lease obligations, utilities, purchase orders, and non-PO invoices.

2. Expense report auditing – internal travel expense reports and Purchasing card expense reports.

3. Review supplier statements and resolve open issues, assists with issue resolution, and requests refund checks from suppliers with outstanding credit balances.

4. Communicate invoice holds/discrepancies to internal and external customers to ensure timely processing.

5. Check-run process, including check distribution, attaching appropriate documentation before stuffing and sealing envelopes.

6. Analyze financial systems, functions, and operational procedures and recommend ways to improve efficiency and/or effectiveness.

7. Assist with 1099 tax reporting.

8. Maintain, organize, and file Accounts Payable departmental records.

9. Cross training with AP team members and department student workers.

Required Knowledge, Skills and Abilities

High school diploma or GED

A minimum of 1 year of related experience.

Strong communication skills in both oral and written form.

Proficient math aptitude and strong keying skills.

Ability to consistently meet all deadlines.

Ability to contribute to an office team environment.

Preferred Knowledge, Skills and Abilities

Experience working with an ERP system and Microsoft Office software. such as Word and Excel

Experience with Oracle and Image Now

Ability to research and resolve difficult invoice problems.

Department

Posting Date

Posting Date 05/15/2025

Closing Date

Special Instructions to Applicants

EOE Statement

It is the policy of Marquette University to provide equal employment opportunities ( EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
• * Do you have a High School Diploma or GED?
  • Yes
  • No