Accounts Payable Associate

Plimpton & Hills Corporation; Meriden (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the wholesale industry is seeking an Accounts Payable Associate to manage invoice processing and payments. The role requires attention to detail and strong organizational skills. The successful candidate will work full-time, Monday to Friday, ensuring accurate financial documentation and compliance with company policies. This entry-level position offers a great opportunity to grow in the accounting field.

Qualifications

• One year accounts payable experience preferred.
• Experience with Microsoft Office and current hardware/software.

Responsibilities

• Process incoming invoices and outgoing payments accurately.
• Resolve discrepancies and maintain documentation according to policy.
• Assist in monthly closing responsibilities and generate financial reports.

Skills

Communication

Organizational Skills

Attention to Detail

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Join to apply for the Accounts Payable Associate role at Plimpton & Hills Corporation.

Position Purpose

Effectively handle the accounts payable function, ensuring the timely and accurate processing of incoming invoices, data entry, and outgoing payments.

Reports To:

Accounts Payable Manager

Work Hours:

Full Time, Monday - Friday

FLSA Status:

Non-Exempt

Branch(s):

Meriden

Essential Functions:

1. Receive and verify invoices from vendors (for both regular and WIT vendors).
2. Approve invoices for payments (both paper and EDI) in an accurate and timely manner.
3. Resolve discrepancies and billing issues.
4. Ensure that all invoices are accounted for and posted correctly in accordance with payment terms.
5. Enter or post invoice data to be processed for payment.
6. Process outgoing payments in compliance with company policies and procedures (both regular checks and WIT ACH).
7. Match checks to invoices and obtain all signatures for checks accordingly.
8. Respond to payment inquiries, research and correct discrepancies.
9. Maintain documentation and files according to company policy and accounting practices.
10. Review monthly account statements.
11. Assist in monthly closing responsibilities.
12. Generate financial statements and reports related to AP.
13. Receive and file packing slips from branches.
14. Print vendor invoices received via email.
15. Receive, approve, and enter Direct Invoices for payment.
16. May approve and post Kohler and Sterling Plumbing invoices.
17. Prepare monthly submissions for CT and MA Energize programs.
18. Enter cash and credit card receipts into Excel for bank reconciliations, resolving discrepancies.
19. Interact professionally with customers and coworkers, anticipating work needs.
20. Maintain a clean and professional work environment.
21. Perform other duties as assigned.

Experience, Education & Skills:

• One year accounts payable experience preferred.
• Experience with Microsoft Office and current hardware/software.
• High school diploma or GED required.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.

Physical Requirements:

• Regularly stand, sit, talk, hear, and use hands for computer and telephone work.
• Close vision abilities required for computer work.
• Sedentary work involving exerting up to 10 pounds of force occasionally.

Note: Management may reassign duties as needed.

Additional Details

• Seniority level: Entry level
• Employment type: Other
• Job function: Accounting/Auditing and Finance
• Industry: Wholesale