Accounts Payable Associate

PangeaTwo; Birmingham (AL); On-site; USD 34,000 - 39,000; Full time

Job summary

PangeaTwo in Birmingham, AL is seeking an experienced Accounts Payable Associate to join its accounting team. The role requires 5–10 years in AP, comfort with paper-based documentation and computer systems, and strong Excel skills.

Responsibilities include processing, reconciling, and paying vendor invoices, verifying POs and supporting docs, handling 1099/1096 tax forms, and maintaining accurate vendor records. This is an office-based role emphasizing accuracy and reliability.

Qualifications

• 5–10 years of accounts payable experience.
• Strong Microsoft Excel skills and general computer proficiency.
• Knowledge of W-9 forms, 1099 reporting, and vendor account maintenance.
• Comfortable with paper documentation and electronic systems.
• Excellent attention to detail and organizational skills.

Responsibilities

• Process, review, and reconcile vendor invoices to ensure accurate and timely payments.
• Verify purchase orders, expense reports, and supporting documentation.
• Prepare vendor payments and resolve discrepancies involving invoices, contracts, and purchase orders.
• Reconcile monthly vendor statements and research outstanding balances or credits.
• Record expenses to the appropriate accounts and cost centers.
• Maintain accurate accounting records, ledgers, and organized filing systems.
• Verify vendor tax identification information and request or update W-9 forms.
• Prepare and process 1099 and 1096 tax documentation within established deadlines.
• Identify tax-exempt certificate requirements and maintain appropriate records.
• Process payment adjustments, stop-payment requests, and purchase order amendments.
• Review accounting reports and verify the accuracy of recorded transactions.
• Maintain confidentiality when handling financial and vendor information.
• Provide support for additional accounting and administrative tasks as needed.

Skills

Attention to detail

Time management

Professional communication

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Excel

W-9 / 1099 knowledge

Job description

Accounts Payable Associate

$25–$28 per hour

Birmingham, AL

A well-established organization is seeking an experienced Accounts Payable Associate to join its accounting team. This position is ideal for a detail-oriented professional with 5–10 years of accounts payable experience who is comfortable with traditional accounting processes, including paper-based documentation and computer systems. Strong Excel skills, accuracy, and a dependable work ethic are essential for success in this role.

Responsibilities

• Process, review, and reconcile vendor invoices to ensure accurate and timely payments.
• Verify purchase orders, expense reports, and supporting documentation.
• Prepare vendor payments and resolve discrepancies involving invoices, contracts, and purchase orders.
• Reconcile monthly vendor statements and research outstanding balances or credits.
• Record expenses to the appropriate accounts and cost centers.
• Maintain accurate accounting records, ledgers, and organized filing systems.
• Verify vendor tax identification information and request or update W-9 forms.
• Prepare and process 1099 and 1096 tax documentation within established deadlines.
• Identify tax-exempt certificate requirements and maintain appropriate records.
• Process payment adjustments, stop-payment requests, and purchase order amendments.
• Review accounting reports and verify the accuracy of recorded transactions.
• Maintain confidentiality when handling financial and vendor information.
• Provide support for additional accounting and administrative tasks as needed.

Qualifications

• High school diploma or equivalent required; a college degree is not required.
• 5–10 years of accounts payable experience preferred.
• Strong Microsoft Excel skills and general computer proficiency.
• Knowledge of basic accounting principles and accounts payable procedures.
• Experience with invoice processing, vendor reconciliations, and payment discrepancies.
• Familiarity with W-9 forms, 1099 reporting, and vendor account maintenance.
• Comfortable working with both paper documentation and electronic systems.
• Excellent attention to detail and organizational skills.
• Strong time management and the ability to prioritize daily responsibilities.
• Professional communication skills and the ability to maintain positive vendor relationships.
• Ability to work independently, follow established procedures, and adapt to changing priorities.
• Reliable attendance and a consistent approach to completing assigned tasks.

Work Environment

This position is based in an office environment and involves a combination of computer work, paperwork, and routine accounting activities. The role requires extended periods of sitting and working at a desk, along with the ability to lift up to 15 pounds as needed.

At our clients’ request, only individuals with required experience will be considered.