Accounts Payable Assistant

Gulf Crane Services, INC; Covington (LA); Sur place; USD 30 000 - 42 000; Plein temps

Résumé du poste

Gulf Crane Services, INC is seeking an Accounting Clerk to support the Accounts Payable and general clerical tasks in the Accounting Department. Responsibilities include answering phones, reviewing emails, and processing invoices by matching with POs and packing slips.

The role supports inventory counts and special projects as needed. The position requires accuracy in data entry, timely communication via email, and organizational skills to manage multiple invoices and documents.

Qualifications

• High school diploma or equivalent.
• Experience in clerical or accounting support is a plus.
• Ability to manage invoices and maintain records accurately.

Responsabilités

• Answer phones and direct calls as needed.
• Check emails daily to extract invoices and prioritize messages.
• Respond to emails with quick acknowledgement within 24 hours.
• Match invoices, purchase orders, packing slips, and sales orders.
• Enter invoices when requested and assist with special projects.
• File paid invoices weekly and support inventory counts.

Connaissances

Accounts Payable

Data entry

Telephone etiquette

Email communication

Outils

Excel

QuickBooks

Description du poste

Job Description:

General Accounting Clerical Work: Which can include the following.

Main: Clerical work assistant primarily for Accounts Payable and other clerical tasks of the Accounting Department.

Which mainly includes but not limited to:

1. Answering telephones and directing calls and/or providing assistance to the caller
2. Checking emails daily in order to extract new invoices and also to screen for and direct priority messages to Kara
3. Respond to emails with a generic acknowledgement reply within 24 hours of receipt
4. Matching - invoices, po's, ps, and sales orders
5. Scanning daily mail and packing slips
6. Entering invoices when requested
7. Assisting as needed with special projects
8. Weekly filing of paid invoices
9. Extracting invoices from Patrick Fabs emails daily
10. Clerical assignments for job folders.
11. Clerical assistance for inventory counts.