Assistant Account Payable

The Resume Database; United States; On-site; USD 35,000 - 45,000; Full time

Job summary

The Resume Database is seeking an Accounts Payable Assistant to perform essential accounting and clerical tasks. Duties include processing invoices, maintaining accounting files, and generating financial reports, while ensuring compliance with company policies.

The ideal candidate should have a High School Diploma or equivalent and a basic understanding of accounting, with exceptional computer skills, especially in Microsoft Office applications. Attention to detail and professional communication are essential.

Qualifications

• 1 year of accounting experience or basic understanding of accounting fundamentals.
• Prompt and consistent attendance during scheduled work hours.
• Ability to maintain confidential information.

Responsibilities

• Process Invoices and enter coded invoices into accounting software.
• Generate financial statements and reports.
• Resolve issues with vendors regarding payments.

Skills

Microsoft Excel

Attention to detail

Office support skills

Professional communication

Education

High School Diploma or equivalent

Tools

Yardi or other accounting software

Microsoft Word

Microsoft Outlook

Job description

This role may require you to be on site at times – please check with the employer first.

The Accounts Payable Assistant performs accounting and clerical tasks that are related to accounts payable transactions including receiving and logging invoices, maintaining and updating an accounts payable ledger, generating financial statements and reports, and other financial matters as assigned by the Director of Finance & Operations. The ideal candidate will possess a basic understanding of accounting fundamentals as well as excellent office support skills.

Key Responsibilities of the Accounts Payable Assistant:

Administrative Duties

• Office Support – filing, data retention, mail, and other duties.
• Conduct company business according to policies.
• Maintain the company’s accounting files as needed.

Accounts Payable Duties

• Process Invoices (Stamping coding and approval stamps, entering coded invoices into accounting software).
• Print, mail, and file checks for multiple properties.
• Resolve issues with vendors – past due balances, misapplied payments, etc.

What the Successful Accounts Payable Assistant will have:

• High School Diploma or equivalent.
• Basic understanding of accounting fundamentals or 1 year of accounting experience.
• Excellent computer skills especially Microsoft Excel, Word, and Outlook.
• Data entry and/or 10 key experience.
• Experience with Yardi or other accounting software.
• High degree of accuracy, attention to detail, and ability to follow through.
• Professional written and oral communication skills.
• Prompt and consistent attendance during scheduled work hours.
• Ability to maintain confidential information.