Accounts Payable Analyst — AI-Driven Process Optimizer

Quick-Quack-Car-Wash; Rocklin (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Quick Quack Car Wash is seeking an Accounts Payable Analyst to support our AP team under the Senior AP Leader. You will process vendor invoices, employee expense reports, and payments, coordinating with Procurement, Treasury and Finance to ensure accurate reporting.

This role emphasizes internal controls, timely month-end close, AP accruals, audits support, and opportunities to implement AI and automation to boost productivity and efficiency.

Qualifications

• Minimum 4 years in accounts payable.
• Hands-on Coupa experience required; familiarity with related modules preferred.
• ERP experience; Acumatica preferred.
• Experience with AI tools like Claude preferred.
• Advanced Excel; large data sets, pivots, lookups, and reconciliations.
• Strong knowledge of GAAP and accrual accounting.
• Able to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication.

Responsibilities

• Supports the Accounts Payable function, including day-to-day processing of invoices and payments, application of internal controls, and vendor relations.
• Reviews and approves vendor invoices and employee expense reports for proper coding and policy compliance.
• Collaborates with the Senior AP Leader on timely and accurate month-end close.
• Prepares AP accruals for invoices, card payments, and other accruals.
• Provides supporting documentation required for external audits.
• Backs up AP Specialist duties.
• Transitions vendors to ACH payments.
• Supports stale-dated checks and escheatment processes.
• Reconciles vendor statements monthly and researches variances.
• Proposes and supports new internal policies to boost productivity, including AI/automation.
• Supports the 1099 process and annual filings.
• Leads or supports AP software implementations and broader automation projects.

Skills

Accounts payable experience

Advanced Excel

GAAP knowledge

Communication skills

Prioritization & multitasking

Attention to detail

Tools

Coupa

Acumatica

Claude AI

Job description

Quick Quack Car Wash is seeking an Accounts Payable Analyst to support our AP team under the Senior AP Leader. You will process vendor invoices, employee expense reports, and payments, coordinating with Procurement, Treasury and Finance to ensure accurate reporting.

This role emphasizes internal controls, timely month-end close, AP accruals, audits support, and opportunities to implement AI and automation to boost productivity and efficiency.