Accounts Payable & Admin Coordinator - Contract-to-Hire

Advantage Technical; Framingham (MA); On-site; USD 34,000 - 49,000; Full time

Job summary

Advantage Technical in Massachusetts is seeking an organized Administrative & Accounts Payable Coordinator for a contract-to-hire role. You will support daily accounting, data entry, and office administration across Procurement, Operations, and Finance teams.

Ideal candidates have 1–3 years in accounts payable or admin, strong Excel/Outlook skills, meticulous recordkeeping, and the ability to prioritize tasks in a fast-paced manufacturing/tech environment.

Qualifications

• 1–3 years of experience in accounts payable, accounting support, office administration, or a related administrative position.
• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with data entry, electronic recordkeeping, and computerized business systems.
• Strong verbal and written communication skills.
• Ability to prioritize multiple responsibilities, manage deadlines, and work independently.
• Professional, dependable, and comfortable collaborating with multiple departments.
• Willingness to take initiative and assist with additional responsibilities as needed.

Responsibilities

• Receive, review, verify, and process vendor invoices accurately and efficiently.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Assist with tracking invoice approvals, payment schedules, outstanding balances, and vendor accounts.
• Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account-related questions.
• Support expense report processing, employee reimbursements, and corporate credit card reconciliations.
• Enter and maintain accurate financial information in accounting and company systems.
• Assist with preparing financial spreadsheets, reports, and supporting documentation.
• Maintain organized accounting records and ensure proper documentation of transactions.
• Provide day-to-day administrative assistance to Accounting, Operations, Purchasing, and other departments.

Skills

Excel

Outlook

Data entry

Attention to detail

Communication

Tools

Accounting software

ERP systems

Job description

Advantage Technical in Massachusetts is seeking an organized Administrative & Accounts Payable Coordinator for a contract-to-hire role. You will support daily accounting, data entry, and office administration across Procurement, Operations, and Finance teams.

Ideal candidates have 1–3 years in accounts payable or admin, strong Excel/Outlook skills, meticulous recordkeeping, and the ability to prioritize tasks in a fast-paced manufacturing/tech environment.