Accounts Payable | Accounts Receivable | AIA Billing

Ochoa Construction; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Paid time off

Paid sick leave

Holidays

Job summary

Ochoa Construction is seeking a Construction Billing and Accounts Receivable Specialist in Riverdale, GA to manage monthly billing, AIA pay applications, and collections, working closely with project managers and general contractors.

Ideal candidates will have hands-on AIA pay app experience, G702/G703 forms, schedules of values, lien waivers, and strong QuickBooks Desktop skills, with a detail-oriented mindset and organized approach.

Qualifications

• AIA pay application experience with G702/G703 forms.
• Construction AR and progress-billing experience.
• Proficiency with QuickBooks Desktop (not Online).
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Proficiency with Adobe Acrobat and PDF management.
• Knowledge of schedules of values, retainage, change orders.
• Strong collection, reconciliation, organization and communication skills.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Prepare and submit monthly AIA pay applications on time.
• Complete G702/G703 and schedules of values.
• Coordinate with project managers on work completion percentages.
• Bill for completed work, stored materials, changes, and retainage.
• Submit billing via contractor portals and meet deadlines.
• Provide lien waivers and billing affidavits as required.
• Create customer invoices and apply payments in QuickBooks.
• Monitor AR aging and pursue past-due balances.
• Assist with month-end closing and reporting.

Skills

AIA pay apps

Accounts Receivable

QuickBooks Desktop

Microsoft Excel

Adobe Acrobat

Billing coordination

Project coordination

Tools

Adobe Acrobat

PDF management

General-contractor portals

Job description

AIA Pay Applications|Customer Billing|Collections

EMPLOYMENT TYPE

Full-Time

SCHEDULE

Monday-Friday

LOCATION

5820 Highway 85, Riverdale, GA 30274

POSITION SUMMARY

Ochoa Construction is seeking an experienced, organized and detail-oriented Construction Billing and Accounts Receivable Specialist. This position will manage monthly construction billing, AIA pay applications, customer accounts, collections and billing compliance while working closely with project managers and general contractors.

AIA PAY APPLICATION EXPERIENCE IS REQUIRED

Candidates must have proven hands-on experience preparing, submitting, tracking and revising AIA pay applications, including AIA G702/G703 forms, schedules of values, retainage, stored materials and change-order billing.

AIA BILLING AND PAY APPLICATIONS

• Prepare and submit monthly AIA pay applications accurately and on time.
• Complete AIA G702 and G703 forms and create and maintain schedules of values.
• Coordinate with project managers to confirm percentages of work completed.
• Bill completed work, stored materials, approved change orders and retainage.
• Revise and resubmit pay applications when requested by the general contractor.
• Submit billing through general-contractor portals and meet all monthly deadlines.
• Prepare conditional and unconditional lien waivers and required billing affidavits.
• Collect certified payroll reports, insurance documents and other billing support.

ACCOUNTS RECEIVABLE AND COLLECTIONS

• Create customer invoices and record and apply payments in QuickBooks Desktop.
• Monitor Accounts Receivable aging and follow up on past-due balances.
• Track pay-application approvals, payments, retainage and outstanding balances.
• Reconcile customer accounts and research and resolve billing discrepancies.Provide project managers with billing status and collection updates.
• Maintain accurate customer, contract, change-order and job-billing records.

TEAM SUPPORT

• Support project managers with pay applications, billing reports and change orders.
• Follow up with team members to obtain missing project and billing information.
• Communicate professionally with customers, general contractors and project teams.
• Assist the accounting department with month-end closing and reporting.

REQUIRED QUALIFICATIONS

• Proven AIA pay application experience, including G702 and G703 forms.
• Construction Accounts Receivable and progress-billing experience.
• Proficiency with QuickBooks Desktop - not only QuickBooks Online.
• Proficiency with Microsoft Office, including Excel, Word, Outlook and Teams.
• Proficiency with Adobe Acrobat and PDF document management.
• Knowledge of schedules of values, job costing, retainage, stored materials and change orders.
• Strong collection, reconciliation, organization and communication skills.
• Ability to manage multiple projects and meet strict billing deadlines.

PREFERRED QUALIFICATIONS

• Two or more years of construction billing or accounting experience.
• Experience using general-contractor billing portals.
• Familiarity with lien waivers, certified payroll and subcontractor compliance.

EMPLOYEE BENEFITS

• Competitive pay based on experience.
• Health insurance.
• Paid vacation and paid personal time off.
• Paid sick leave and paid company holidays.
• Full-time Monday-through-Friday schedule.
• Supportive, team-oriented work environment.
• Professional growth and advancement opportunities.

Benefit eligibility and applicable waiting periods will be explained during the hiring process.

GROWTH OPPORTUNITIES

This position can grow into a Senior Billing Specialist, Accounts Receivable Manager, Accounting Manager or other leadership role based on performance, dependability, experience and company needs.