Accounts Payable & Payroll Specialist

Ochoa Construction; Atlanta (GA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and personal time off

Paid sick leave and holidays

Full-time Monday-Friday schedule

Career growth opportunities

Job summary

Ochoa Construction is seeking an Accounts Payable and Payroll Specialist to manage vendor payments, payroll support, and timekeeping for construction projects. The role emphasizes accuracy, deadlines, and compliance in a fast-paced environment.

Responsibilities include processing invoices in QuickBooks Desktop, reconciling statements, maintaining W-9s and lien waivers, and assisting with year-end W-2/1099 reporting, with growth opportunities within the finance team.

Qualifications

• Accounts payable and payroll experience required.
• Experience reviewing timesheets and labor cost codes.
• Construction accounting knowledge is a plus.

Responsibilities

• Enter and process vendor and subcontractor invoices in QuickBooks Desktop.
• Verify invoices against purchase orders, contracts, receipts and approvals.
• Prepare vendor payments by check, ACH or credit card.
• Reconcile vendor statements and resolve discrepancies.
• Assist with year-end W-2 and 1099 preparation and reporting.

Skills

Accounts payable

Payroll support

Timekeeping accuracy

Data entry & reconciliation

Deadline oriented

Tools

QuickBooks Desktop

Excel

Word

Outlook

Adobe Acrobat

Job description

ACCOUNTS PAYABLE & PAYROLL SPECIALIST Vendor Payments | Timesheets | W-2 and 1099 Support EMPLOYMENT TYPE Full-Time SCHEDULE Monday-Friday LOCATION 5820 Highway 85, Riverdale, GA 30274 POSITION SUMMARYOchoa Construction is seeking a dependable, organized and detail-oriented Accounts Payable and Payroll Specialist. This position will process vendor and subcontractor invoices, support payroll and employee timesheets, maintain vendor compliance records and assist with W-2 and 1099 year-end reporting. QUICKBOOKS DESKTOP AND CONSTRUCTION EXPERIENCE PREFERRED The ideal candidate has hands‑on experience with construction Accounts Payable, employee timesheets, payroll support, job-cost coding and QuickBooks Desktop. ACCOUNTS PAYABLE· Enter and process vendor and subcontractor invoices in QuickBooks Desktop.

• Verify invoices against purchase orders, contracts, receipts and approvals.
• Confirm correct project numbers, cost codes, payment terms and documentation.
• Prepare vendor payments by check, ACH or credit card.
• Reconcile vendor statements and research and resolve invoice discrepancies.
• Maintain W-9 forms, certificates of insurance, lien waivers and compliance records.
• Track subcontractor documentation and obtain missing information before payment. TIMESHEETS AND PAYROLL SUPPORT· Review employee timesheets for accuracy, completeness and supervisor approval.
• Verify regular hours, overtime, project numbers and labor cost codes.
• Enter and organize approved timesheet information for payroll processing.
• Follow up with supervisors regarding missing or incorrect timesheets.
• Assist with payroll reports, deductions, employee records and payroll questions.
• Assist with year-end W-2 and 1099 preparation, reconciliation and distribution.
• Maintain confidential employee, payroll and tax records. ACCOUNTING AND TEAM SUPPORT· Reconcile bank accounts, credit cards, vendor statements and general-ledger accounts.
• Maintain accurate vendor, job-cost, payroll and accounting records.
• Prepare reports and spreadsheets using Microsoft Excel.
• Use Adobe Acrobat to create, combine, edit, organize and electronically sign PDFs.
• Assist with month-end and year-end closing and provide general team support.
• REQUIRED QUALIFICATIONS· Accounts Payable and payroll-support experience.
• Experience reviewing employee timesheets and labor cost codes.
• Experience supporting W-2 and 1099 preparation and year-end reconciliation.
• Proficiency with QuickBooks Desktop preferred.
• Proficiency with Microsoft Office, including Excel, Word, Outlook and Teams.
• Proficiency with Adobe Acrobat and PDF document management.
• Strong data-entry, reconciliation, organization and attention-to-detail skills.
• Ability to meet deadlines and protect confidential financial and employee information.
• PREFERRED QUALIFICATIONS· Two or more years of construction accounting, Accounts Payable or payroll experience.
• Knowledge of construction job costing and subcontractor compliance.
• Experience working with a payroll provider or CPA on year-end reporting.
• EMPLOYEE BENEFITS· Competitive pay based on experience.
• Health insurance.
• Paid vacation and paid personal time off.
• Paid sick leave and paid company holidays.
• Full-time Monday-through-Friday schedule.
• Supportive, team-oriented work environment.
• Professional growth and advancement opportunities. Benefit eligibility and applicable waiting periods will be explained during the hiring process. GROWTH OPPORTUNITIES This position can grow into a Senior Accounts Payable Specialist, Payroll Specialist, Accounting Manager or other leadership role based on performance, dependability, experience and company needs.