Accounts Payable, Accounts Receivable, AIA Billing

Ochoa Construction; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Paid sick leave

Paid company holidays

Growth opportunities

Team environment

Job summary

Ochoa Construction is seeking an experienced Construction Billing and Accounts Receivable Specialist to manage monthly billing, AIA pay applications, and collections. You will work with project managers and general contractors to ensure billing compliance and timely payments.

The role requires hands-on experience with AIA pay applications (G702/G703), schedules of values, retainage and change orders, plus proficiency in QuickBooks Desktop and Excel.

Qualifications

• Proven AIA pay application experience, including G702/G703 forms.
• Construction accounts receivable and progress billing experience.
• Proficiency with QuickBooks Desktop, Microsoft Excel, Word, Outlook and Teams.
• Knowledge of schedules of values, retainage, change orders and lien waivers.
• Strong organization, reconciliation and communication skills.

Responsibilities

• Prepare and submit monthly AIA pay applications accurately and on time.
• Complete G702/G703 forms and create schedules of values.
• Coordinate with project managers to confirm work completed percentages.
• Bill completed work, stored materials, approved change orders and retainage.
• Submit billing through contractor portals and meet monthly deadlines.
• Prepare lien waivers and required billing affidavits.
• Create customer invoices, record payments, and monitor AR aging.
• Reconcile customer accounts and resolve billing discrepancies.
• Support project managers with pay applications and billing reports.

Skills

AIA pay applications

G702/G703 forms

Accounts receivable

QuickBooks Desktop

Excel

Communication

Tools

Adobe Acrobat

Job description

AIA Pay Applications|Customer Billing|Collections EMPLOYMENT TYPE Full-Time SCHEDULE Monday-Friday LOCATION POSITION SUMMARY CONSTRUCTION BILLING & ACCOUNTS RECEIVABLE SPECIALIST AIA Pay Applications|Customer Billing|Collections EMPLOYMENT TYPE Full-Time SCHEDULE Monday-Friday LOCATION 5820 Highway 85, Riverdale, GA 30274 POSITION SUMMARY Ochoa Construction is seeking an experienced, organized and detail-oriented Construction Billing and Accounts Receivable Specialist. This position will manage monthly construction billing, AIA pay applications, customer accounts, collections and billing compliance while working closely with project managers and general contractors. AIA PAY APPLICATION EXPERIENCE IS REQUIRED Candidates must have proven hands-on experience preparing, submitting, tracking and revising AIA pay applications, including AIA G702/G703 forms, schedules of values, retainage, stored materials and change-order billing. AIA BILLING AND PAY APPLICATIONS

• Prepare and submit monthly AIA pay applications accurately and on time.
• Complete AIA G702 and G703 forms and create and maintain schedules of values.
• Coordinate with project managers to confirm percentages of work completed.
• Bill completed work, stored materials, approved change orders and retainage.
• Revise and resubmit pay applications when requested by the general contractor.
• Submit billing through general-contractor portals and meet all monthly deadlines.
• Prepare conditional and unconditional lien waivers and required billing affidavits.
• Collect certified payroll reports, insurance documents and other billing support. ACCOUNTS RECEIVABLE AND COLLECTIONS
• Create customer invoices and record and apply payments in QuickBooks Desktop.
• Monitor Accounts Receivable aging and follow up on past-due balances.
• Track pay-application approvals, payments, retainage and outstanding balances.
• Reconcile customer accounts and research and resolve billing discrepancies.
• Provide project managers with billing status and collection updates.
• Maintain accurate customer, contract, change-order and job-billing records. TEAM SUPPORT
• Support project managers with pay applications, billing reports and change orders.
• Follow up with team members to obtain missing project and billing information.
• Communicate professionally with customers, general contractors and project teams.
• Assist the accounting department with month-end closing and reporting. REQUIRED QUALIFICATIONS
• Proven AIA pay application experience, including G702 and G703 forms.
• Construction Accounts Receivable and progress-billing experience.
• Proficiency with QuickBooks Desktop - not only QuickBooks Online.
• Proficiency with Microsoft Office, including Excel, Word, Outlook and Teams.
• Proficiency with Adobe Acrobat and PDF document management.
• Knowledge of schedules of values, job costing, retainage, stored materials and change orders.
• Strong collection, reconciliation, organization and communication skills.
• Ability to manage multiple projects and meet strict billing deadlines. PREFERRED QUALIFICATIONS
• Two or more years of construction billing or accounting experience.
• Experience using general-contractor billing portals.
• Familiarity with lien waivers, certified payroll and subcontractor compliance. EMPLOYEE BENEFITS
• Competitive pay based on experience.
• Health insurance.
• Paid vacation and paid personal time off.
• Paid sick leave and paid company holidays.
• Paid sick leave and paid company holidays.
• Full-time Monday-through-Friday schedule.
• Supportive, team-oriented work environment.
• Professional growth and advancement opportunities.
• Benefit eligibility and applicable waiting periods will be explained during the hiring process. GROWTH OPPORTUNITIES This position can grow into a Senior Billing Specialist, Accounts Receivable Manager, Accounting Manager or other leadership role based on performance, dependability, experience and company needs.