Accounts Payable

Australia-Employment; Brea (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Jobot is seeking a detail-oriented Accounts Payable Specialist in Brea, CA to manage invoices, vendor relationships, and timely payments in a fast-paced environment. This on-site, permanent role supports month-end close and requires strong organization and accuracy.

Ideal candidates have 4+ years of AP or accounting experience, NetSuite ERP expertise, and proficiency in Outlook/Excel/Word. HS diploma required; higher degrees preferred.

Qualifications

• Minimum 4 years of Accounts Payable or Accounting experience.
• NetSuite ERP experience is required.
• Strong understanding of accounting principles and accounts payable processes in a multi-state operation.
• Experience with invoice processing, reconciliations, vendor management, and 3-way matching.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong ten-key skills and data entry accuracy.
• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.

Responsibilities

• Process vendor invoices accurately and timely while maintaining accounts payable controls.
• Perform 3-way matching between Purchase Orders (POs), receiving/packing slips, and vendor invoices.
• Prepare and process check runs, electronic payments, and vendor reimbursements.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Maintain vendor records, including applications, W-9 forms, 1099 documentation, and COIs.
• Communicate directly with vendors to respond to inquiries and resolve account issues.
• Audit invoices and transactions to ensure compliance with company policies and accounting procedures.
• Monitor payment schedules to ensure timely and accurate payment of goods and services.
• Assist with month-end closing activities and account reconciliations.
• Support accounting, finance, and administrative projects as assigned.
• Maintain accurate records and documentation in accordance with company policies.

Skills

Ten-key skills

Data entry accuracy

Microsoft Outlook

Excel

Word

Vendor management

3-way matching

Invoice processing

Multi-state accounting

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Tools

NetSuite ERP

Job description

Accounts Payable

$25 - $30 per hour | Brea, CA | On-site | Permanent

Join a growing organization where you'll play a key role in managing vendor payments, maintaining financial accuracy, and supporting a collaborative accounting team!

A bit about us:

Join a growing organization where you'll play a key role in managing vendor payments, maintaining financial accuracy, and supporting a collaborative accounting team!

Why join us?

• Make a Real Impact – Lead high-visibility projects from concept through completion and see your work come to life in warehouses and distribution centers across the country.
• Growth & Career Development – Join a growing organization that values initiative, promotes from within, and provides opportunities to take on larger and more complex projects.
• Collaborative Culture – Work alongside experienced professionals in a team-oriented environment where your ideas and contributions are valued.
• Dynamic Project Environment – No two projects are the same. You'll gain exposure to project management, logistics, operations, installation, and customer-facing responsibilities.
• Industry Stability – Be part of an organization supporting critical supply chain, warehousing, and distribution operations that continue to grow and evolve.
• Competitive Compensation & Benefits – Enjoy a strong compensation package, comprehensive benefits, and the opportunity to build a long-term career with a company committed to its employees' success.

Job Details

We are seeking a detail-oriented Accounts Payable Specialist to join a growing organization and support the day-to-day accounts payable function. This role is responsible for processing invoices, maintaining vendor relationships, ensuring timely payments, and assisting with month-end accounting activities. The ideal candidate is highly organized, accurate, and comfortable working in a fast-paced environment.

Schedule: Monday-Friday

8am-5pm

Key Responsibilities

• Process vendor invoices accurately and timely while maintaining accounts payable controls.
• Perform 3-way matching between Purchase Orders (POs), receiving/packing slips, and vendor invoices.
• Prepare and process check runs, electronic payments, and vendor reimbursements.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Maintain vendor records, including applications, W-9 forms, 1099 documentation, and Certificates of Insurance (COIs).
• Communicate directly with vendors to respond to inquiries and resolve account issues.
• Audit invoices and transactions to ensure compliance with company policies and accounting procedures.
• Monitor payment schedules to ensure timely and accurate payment of goods and services.
• Assist with month-end closing activities and account reconciliations.
• Support accounting, finance, and administrative projects as assigned.
• Maintain accurate records and documentation in accordance with company policies.

Qualifications

• Minimum of 4 years of Accounts Payable or Accounting experience.
• NetSuite ERP experience is required.
• Strong understanding of accounting principles and accounts payable processes in a multi-state operation.
• Experience with invoice processing, reconciliations, vendor management, and 3-way matching.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong ten-key skills and data entry accuracy.
• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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